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Office Coordinator

2 months ago

Chandler, Arizona, United States Mills Design Group, LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Mills Design Group, LLC. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our office.

Key Responsibilities
  • Office Operations Management: Oversee and manage day-to-day office activities, maintaining a well-organized and efficient workspace.
  • Administrative Support: Provide administrative assistance to our team, including tasks such as managing correspondence, preparing project documentation, and coordinating meetings.
  • Project Coordination: Assist in the preparation of project reports, presentations, and other materials.
  • Travel Arrangements: Coordinate travel arrangements for executives and other team members.
  • Office Supplies Management: Maintain office supplies inventory and place orders as needed.
  • Documentation Management: Support the team in managing project documentation and records using Procore.
  • Scheduling and Calendar Management: Manage scheduling and calendar management for executives.
  • Financial Tasks: Assist in financial tasks such as invoicing, expense tracking, and basic bookkeeping.
  • Customer Service: Handle client inquiries and provide exceptional customer service.
Requirements
  • Experience: Previous experience in an office administration role, preferably within the construction or contracting industry.
  • Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with Procore software is a strong plus.
  • Personal Qualities: Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Ability to work independently and as part of a team. High level of accuracy and attention to detail.