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Subcontracts and Compliance Specialist

2 months ago

Washington, Washington, D.C., United States Censeo Consulting Group Full time
Job Description

**About the Role**

Censeo Consulting Group is a leading management consulting firm dedicated to helping public sector and non-profit clients achieve operational excellence, deliver better outcomes, and reduce costs. We take a personalized approach to strategic consulting to solve our clients' most complex problems and build operational excellence that transforms their organizations, enabling them to better deliver on their public and social missions.

**The Position**

The Contract Administration Expert will be a key member of the operations team, serving as a versatile professional able to adapt to and accomplish various tasks as needed. This individual will enjoy solving puzzles and thrive on implementing operational efficiencies to support a foundation that enables our consultants to do their best work. The Contract Administration Expert will be intellectually curious and tech-savvy, appreciating a collaborative work environment and open exchange of ideas, and able to work independently when needed.

**Responsibilities**

Subcontract Administration

  • Prepare Non-Disclosure Agreements, Memorandum of Understanding, Teaming Agreements, and other related agreements
  • Coordinate all subcontract documentation, awards, and modifications with subcontractors and the Director of Contracts
  • Perform all subcontract compliance, including organizing all paperwork such as teaming agreements, NDAs, MSAs, subcontracts, etc.
  • Manage subcontractor onboarding/offboarding and perform subcontract closeout activities
  • Develop and maintain Small Business Subcontracting plans, as applicable
  • Prepare data for modifications to assigned contracts, including maintaining contract databases, spreadsheets, contract documents, and contract files
  • Monitor, file, and track Subcontracts, Task Orders, Modifications, and other related agreements for performance of Contract
  • Prepare and disseminate internal reports regarding subcontract status, compliance, modification, deviation, negotiation, and termination
  • Prepare and administer Federal Funding Accountability and Transparency Act (FFATA) required federal subcontract reports to the FFATA Sub-award Reporting System (FSRS)
  • Coordinate performance monitoring of subcontractors and management of vendors, including oversight of Subcontractor compliance with Subcontract terms, including Prime Contract flow-down clauses
  • Research and assist in resolving subcontract issues
  • Monitor subcontract financial commitments in coordination with Director of Contracts and Project Control
Contract Management, Security, and Compliance
  • Lead the implementation of a new contracts system of record (Unanet) and own the management of the system and its updates
  • Prepare, organize, and maintain contract and subcontract electronic records and paper files and conduct periodic file audits
  • Coordinate and maintain CPARs evaluations
  • Oversee contract compliance to align with Federal regulations
  • Conduct security onboarding for new employees by executing agreements (NDAs, etc.) as required by Censeo and agencies
  • Maintain a record of employee education and years' experience for compliance with labor category requirements
  • Initiate personnel security clearances at government agencies
  • Support Project Managers with client-specific security requirements
  • Support IT compliance strategies and activities to mitigate security risk and ensure contract compliance
  • Maintain internal and project security records
  • Support compliance with ISO standards

**The Ideal Candidate**

Censeo is seeking a unique candidate whose passion and enthusiasm will help shape Censeo's client insights and workplace culture. Our staff have a wide range of backgrounds, areas of expertise, personality types, and favorite breakfast foods. Our client and cultural successes are rooted in our team's innovation, creative problem-solving, and collaboration. The ideal candidate will have:

  • BA/BS required with a strong academic background
  • Minimum of 3-5 years of related experience in contracts administration within the Federal contracting industry
  • Knowledge of common practices, procedures, and processes of contract administration
  • Knowledge of relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including federal acquisition (FAR) regulations
  • Knowledge of laws governing federal contractor reporting requirements, such as the Federal Funding Accountability and Transparency Act (FFATA)
  • Ability to work independently across numerous concurrent actions under tight deadlines and set appropriate Service Level Expectations with project staff
  • Ability to identify subcontract issues and problems and make independent recommendations to direct supervisor(s), program staff, and business unit management
  • An intellectual curiosity and energy towards learning new things and ability to identify opportunities for continued professional development
  • Excellent organizational skills
  • Excellent, professional, communication and customer service skills
  • Excellent Microsoft Excel and Word skills
  • Unanet experience a plus

**What We Offer**

Censeo offers a competitive compensation and benefits package, including paid vacation and sick leave, flexible and remote work opportunities, and tuition and training reimbursement. We are an equal opportunity employer committed to providing equal opportunity to all applicants and employees in full compliance with all applicable state and federal laws prohibiting discrimination on the basis of race, color, age, gender, religion, national origin, disability, protected veteran status, or any other class protected by applicable state or federal law.