Executive Support Specialist
3 weeks ago
Job Overview
TMP Architecture, Inc. is seeking an organized and detail-oriented Executive Support Specialist to support office operations and senior leadership.
Responsibilities:
- Calendar Management: Manage calendars, coordinate meetings, handle correspondence, and arrange travel for senior leadership.
- Administrative Tasks: Assist with the preparation of specifications, addenda, reports, and other deliverables.
- Communication Support: Transcribe meeting agendas, memos, and project-related communications.
- General Administrative Tasks: Perform general administrative tasks, including filing, editing PDFs, and maintaining digital records.
- Organizational Skills: Organize offsite storage, archive records, and drawings.
- Phone and Mail Support: Answer the main phone line, screen calls, and manage office paging.
- Conference Room Support: Handle incoming mail and deliveries and maintain conference room reservations and sign-out logs.
- Hospitality Coordination: Support hospitality coordination for meetings and luncheons.
- Backup Support: Serve as a backup for office administrative functions.
- Additional Duties: Perform additional duties as assigned by the Associate Director.
Requirements:
- Experience: 2-4 years of office experience preferred.
- Skills:
- Microsoft Office Suite: Proficient in Microsoft Office Suite (Word, Excel, Access, and Outlook).
- Software Knowledge: Knowledge of Adobe InDesign and Deltek Vantagepoint (or similar database systems) is preferred.
- Architectural Drawings: A basic understanding of architectural drawings is a plus.
- Organization: Organized, reliable, detail-oriented, and flexible.
- Communication: Strong communication and time management skills.
- Mindset: Positive, proactive, and team-oriented mindset.
Work Environment & Physical Demands:
This role involves a mix of sedentary work and physical tasks, including occasional walking, bending, kneeling, and lifting items over 15 pounds. The ability to work in a fast-paced, deadline-driven environment is essential.
Why Work With Us?
At TMP Architecture, Inc., you'll play an integral role in ensuring smooth operations while working with a collaborative and professional team. We value initiative, reliability, and a positive attitude.
Estimated Salary: $55,000 - $65,000 per year, depending on experience.
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