Executive Support Professional
2 days ago
AJM Packaging Corporation, a leading manufacturer of paper products, is seeking an experienced Executive Support Professional to join our team. As an integral part of our corporate office, you will provide administrative support to our CEO and Senior Leadership.
Job Summary:This role involves managing the day-to-day needs of the executive office, coordinating meetings and appointments, handling correspondence, and maintaining confidentiality. You will also be responsible for prioritizing workflow, preparing documentation, and assisting in the preparation of materials for meetings and visits.
Responsibilities:- Coordinate and arrange all meetings and appointments
- Answer calls, maintain a call log, and follow up in a timely manner
- Making all logistical arrangements (i.e. flights, accommodations, transportation, and other reservations)
- Prioritize workflow and executive reviews
- Drive and facilitate important projects
- Prepare documentation and letters on behalf of senior leadership
- Assist in the preparation of materials for meetings and visits
- Associate's degree or equivalent from two-year college or technical school and five years or more of executive support experience
- Proficient in use of a personal computer and various software packages (e.g. MSWord, Excel, Outlook, and PowerPoint)
- Proficient in the use of various types of office equipment, including a multi-line telephone
- Possess a highly professional telephone and office etiquette
- Able to perform multiple tasks and have a keen attention to detail
- Be highly organized and able to function in a dynamic, fast-paced environment
- Be able to manage confidential materials
- Excellent oral, written communication and interpersonal skills
- Ability to interact with all levels of the organization
- Ability to prioritize and manage ad-hoc projects, in addition to multiple day-to-day responsibilities
We offer a comprehensive benefits package, including medical insurance, dental insurance, optical insurance, life insurance, short and long-term disability insurance, flexible spending agreement, health savings account, child and dependent care savings account, 401(k) retirement plan, tuition assistance, employee assistance/ wellness program, paid vacations, paid holiday, paid sick and personal time, and professional development program (AJM University).
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