Payroll Administrator

3 weeks ago


San Francisco, California, United States United Way of the Bay Area Full time
Job Summary:

The Payroll Administrator will play a key role within the Finance team, overseeing all payroll-related functions and ensuring compliance with federal, state, and local payroll regulations. This position will also involve general accounting tasks and will collaborate closely with employees across the organization, with a particular focus on working with the Accounting, Finance, and People departments.

Key Responsibilities:

Effectively prioritize to ensure compliance and accurate record keeping and ensure payroll is processed in compliance with multi-state wage and hour laws. Review and verify time sheets. Prepare and process payroll for approximately 65 employees. Prepare payroll and payroll related general ledger journal entries, understanding payroll related assets, liabilities, and expenses. Process miscellaneous off-cycle checks including final paychecks, severance, etc. Resolve internal and external employee inquiries in adherence to department service level agreements. Prepare and reconcile 401k contributions, deductions, and employer match submissions, understanding legal responsibilities of accurate and timely processing. Prepare worker compensation reports, reconciling payroll tax reports with an understanding of classification codes. Prepare and process benefit funding. Reconcile all benefits monthly and between the connecting benefits administrator to ensure all benefit deductions are accurate. General accounting support including various other projects and tasks such as reconciliations and year-end entries as directed by the Director of Accounting. Assist with audits, the 990, and 401k audit. Maintain compliance with payroll laws, regulations, labor union standards and other regulatory requirements.

Requirements:

2+ years full-cycle payroll experience, with strong experience using a payroll processing software (Rippling is a plus). Understanding of payroll-related deductions (e.g., benefits, 401k contributions, etc.). Ability to prioritize and multi-task in a fast-paced environment. Team oriented and able to work with employees at all levels. Excellent verbal and written communication skills. Strong Microsoft Office Suite skills, including VLookup and Pivot tables. Able to demonstrate complete discretion and confidentiality.

Why Join United Way of the Bay Area:

United Way of the Bay Area (UWBA) mobilizes the Bay Area to dismantle the root causes of poverty and build equitable pathways to prosperity. UWBA brings together partners from the nonprofit, business, and government sectors to address Bay Area poverty. We partner across sectors, develop solutions, capture the data we need, and use those insights to support public policy and create research-backed community initiatives. These initiatives include: Housing Justice, Employment & Career Opportunities, Financial Stability, and Basic Needs. UWBA is committed to building and maintaining a diverse staff and an inclusive workplace that values equity. We particularly welcome applications from immigrants, BIPOC, LGBTQ+ applicants, and people with lived experience in poverty.
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