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Event Coordinator

2 months ago

San Antonio, Texas, United States Scandinavian Tobacco Group Tobacco Service B.V. Full time
About the Role

Join the dynamic team at Scandinavian Tobacco Group as an Event Manager. In this crucial position, you will spearhead our daily sales operations, focusing on the strategic promotion of our premium event venues.

Your clientele will be diverse, including prestigious corporations, destination management firms, convention and visitor bureaus, meticulous meeting planners, professional associations, dedicated tour operators, and vibrant social groups.

Your objective will be to craft unforgettable experiences by offering exceptional venues tailored to meet the unique needs of each client.

Whether organizing a corporate retreat, an industry conference, or a social gathering, your sales expertise and commitment to customer satisfaction will guarantee the success of every event.

Key Responsibilities
  • Enhance profitability through effective yield management.
  • Collaborate with the team to devise an annual marketing strategy and a 90-day action plan aimed at maximizing revenue based on current market trends.
  • Maintain an updated private event calendar to facilitate scheduling and event management.
  • Work alongside management to explore sales revenue opportunities by establishing partnerships with local businesses and leaders in the hospitality sector.
  • Conduct site inspections and provide detailed event information as needed, ensuring prompt follow-up.
  • Input tentative and confirmed reservations into event management software.
  • Create a monthly budget for private event sales.
  • Build relationships with local catering services to offer food options for events.
  • Generate Event Orders, detailing event specifications.
  • Communicate all event details to relevant departments.
  • Prior to events, liaise with the management team to ensure all client requirements are met.
  • Conduct walkthroughs of event setups when necessary.
  • Act as the liaison between the management team and clients.
  • Follow up with clients post-event for feedback and potential future business.
  • Send evaluation forms to clients within 48 hours after events.
  • Maintain regular contact with hotel sales departments for leads and referrals.
  • Engage with Destination Management Companies through presentations and outreach to obtain referrals and promote current offerings.
  • Establish and maintain connections with local Convention & Visitors Bureaus to gather group leads.
  • Participate in professional organizations and association events for networking opportunities.
  • Generate a Weekly Sales Activity Report.
  • Maintain a Lost Business Log to document bookings that did not materialize, including reasons and revenue lost.
What We Offer

As a member of Scandinavian Tobacco Group, you will receive a comprehensive compensation package, including:

  • Flexible Spending Account
  • Disability Plans
  • Basic & Supplemental Life Insurance
  • Additional Supplemental Benefits
  • Paid Vacation and Paid Time Off (PTO)
  • 401(k) Retirement Savings Plan with a generous company match

Our company utilizes E-Verify to confirm the employment eligibility of all newly hired employees.