Real Estate Coordinator

18 hours ago


Scottsdale, Arizona, United States Healthpeak Properties, Inc. Full time
Job Title: Real Estate Administrator

We are seeking a highly organized and detail-oriented Real Estate Administrator to join our team at Healthpeak Properties, Inc.

Job Summary:

The Real Estate Administrator will assist in directing and coordinating activities of on-site outpatient medical property management. This includes effectively implementing procedures, cost controls, and policies; maintaining good tenant and client/owner relations; and assisting the property management team in maintaining invoice records and contacting vendors/set up accounts.

Key Responsibilities:
  • Answer management phones and assist with tenant needs.
  • Respond to inquiries by providing routine information and/or taking and delivering messages.
  • Receive, distribute, and review all purchase orders, track purchase orders, cross-reference in Avid, alert management of any problems or unresolved purchase orders.
  • Plan special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives, etc. and execute with management approval.
  • Maintain inventory of office supplies and property staff directory.
  • Prepare and administer service agreements and collect certificates of insurance.
  • Establish and maintain record-keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents.
  • Research account payable inquiries.
  • Support Chief Engineer with administrative tasks as needed.
  • Monitor work orders and follow up with engineering team to ensure work orders are timely completed.
  • Compile, review, and process Tenant Utility Billings.
  • Provide management team with aged delinquency reports, and other reports, as requested.
Requirements:
  • Must have a minimum high school education. Associate's or Bachelor's degree preferred.
  • Minimum of 2 years previous commercial property management experience.
  • Experience with MRI and Yardi software, preferred.
  • General accounting experience and knowledge, including an understanding of A/P, A/R.
  • Possess professional demeanor and excellent interpersonal and customer service skills.
  • Have access to reliable transportation and maintain a valid driver's license.
  • Computer literate and proficient in MS Word, Excel, PowerPoint, Outlook.
  • Excellent communication skills, both verbal and written.
  • Able to demonstrate strong multi-tasking skills.
  • Ability to work independently.


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