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Sourcing Specialist
2 months ago
Key Responsibilities:
POSITION OVERVIEW:
The Sourcing Specialist plays a crucial role in supporting internal stakeholders:
responsible for the acquisition of products and services, strategic procurement, cost efficiency, contract management, supplier engagement, diversity initiatives, compliance oversight, inventory control, and the management of the procure-to-pay process.
Essential Duties and Responsibilities:Implements Client Procurement Policies, Procedures, and Guidelines alongside relevant Texas Laws, Codes, and Regulations in procurement operations.
Collaborates with Internal Stakeholders to assess procurement requirements and needs.
Assists internal stakeholders with contract management and vendor performance, including documentation, coordination, and resolution.
Evaluates Purchase Requisitions for necessary forms and documentation (i.e., NERC, SOC, DOT, EIT, Subcontracting, Public Works, etc.).
Reviews Purchase Requisitions to ensure accuracy, terminology, and specifications are met.
Works with Internal Stakeholders to define scopes of work, specifications, and commercial & regulatory considerations.
Facilitates the creation of RF(x) - Request for Proposal, Request for Quotation, Invitation for Bid, and Request for Qualifications to fulfill Business Unit requirements.
Initially assesses Exempt Forms to determine if the justification for deviation from competitive bidding is valid and error-free.
Organizes and leads meetings and site visits with Suppliers and Business Units.Encourages local, diverse, and small business participation in Sourcing Events through collaboration with Internal Stakeholders and Suppliers.
Under management's guidance, coordinates the review of customized contract drafts by stakeholders (i.e., Legal - based on associated risk, Internal Client, Risk Management & Insurance Services, Audit Services, Environmental Services, Safety, etc.) to minimize risk.
With management's oversight, reviews, modifies, and negotiates terms and conditions with Clients and Suppliers to mitigate risk.
Participates in the decision-making process for contract awards under management's supervision.
Prepares purchase orders and distributes copies to suppliers and departments that initiated requests.
Maintains a strong awareness of safety in daily operations.
Responds to inquiries from customers and suppliers regarding order status, modifications, or cancellations.
Prepares, maintains, and reviews purchasing documentation, reports, and pricing lists.
Under management's supervision, compares pricing, specifications, and delivery timelines to identify the most favorable bid among potential suppliers.
Monitors the status of requisitions, contracts, and orders.
Performs additional duties as assigned.
Minimum Qualifications:
Bachelor's degree in Supply Chain Management, Business Administration, Finance, Accounting, Operations Management, Engineering, English, Communications, Education, or a related field from an accredited institution, or equivalent experience in a Procurement, Contract Management, Contract Development, or Paralegal role.
Skilled in a Microsoft Windows environment.
Demonstrated ability to work collaboratively in a team setting, coordinating with various departments to achieve objectives.
Essential Skills:
Experience with SAP or similar ERP systems.
Education: Bachelor's Degree
