Payroll Specialist

2 weeks ago

Cleveland, Ohio, United States Dealer Tire LLC Full time
Job Title: Sr. Payroll Specialist

At Dealer Tire LLC, we're seeking a highly skilled and experienced Sr. Payroll Specialist to join our team. As a key member of our payroll department, you will be responsible for ensuring the accurate and timely processing of payroll for our employees.

Key Responsibilities:
  • Administer and process bi-weekly/weekly, multi-state payroll, including verifying information in timekeeping systems, entering employee status updates, deductions, and pay adjustments.
  • Manage year-end payroll processes, including required Workday payroll system updates, and ensure updates are made to annual process documents.
  • Ensure all tax filings, including annual W-2 distributions, are completed accurately and within mandated timelines.
  • Manage wage garnishments, including responding to and complying with government requests, providing required documentation, and implementing withholdings.
  • Confirm all appropriate paperwork required for corporate and field associate status changes has been received and approve status changes in Workday, including pay rate changes, new hires, transfers, promotions, and terminations.
  • Process payments to payroll vendors accurately and timely.
  • Ensure payroll changes are made in accordance with company policy, state, and federal wage and hour laws, and receive approval from the Payroll Manager for exceptions.
  • Assist with managing a positive and collaborative working relationship with Payroll and HRIS vendors.
  • Plan daily activities to meet deadlines for payroll processing enrollments.
  • Ensure accuracy and timeliness of payroll check/voucher distribution, publish annual payroll processing schedule.
  • Communicate payroll policies and procedures to company employees.
  • Create standard and ad-hoc reports as scheduled or requested by internal customers and comply with audit and government reporting requirements.
  • Maintain up-to-date knowledge of applicable state and federal wage and hour laws, tax regulations, and legislation; communicate and educate associates and managers on these as they apply.
  • Serve as backup to the Payroll Manager for payroll activities.
  • Handle payroll inquiries and complaints to ensure quick, equitable, courteous resolution.
  • Establish and maintain a positive working relationship with internal and external customers.
  • Partner with Accounting and Finance departments and share data via reporting, payroll funding, and tax reconciliation.
  • Oversee general ledger integration with a proactive approach to variance explanation and resolution, with the end goal of elimination of duplication of work.
  • Facilitate all data necessary and collaborate with Accounting and Finance during annual corporate finance/accounting and tax audits.
  • Collaborate with internal Payroll teams to increase payroll service performance, driving efficiencies and optimizing the Workday Payroll operating environment.
  • Manage monthly and quarterly tax reconciliation process with TPA, report any discrepancies to Accounting/Finance, and balance all variances between Workday and TPA records.
  • Work in tandem with the Payroll Manager and HRIS team to complete necessary system maintenance for the organization, inclusive of Workday semi-annual release testing and compliance.
  • Maintain the SOX Compliance process, working with the Compliance and Payroll teams, update the Compliance team on process changes, and provide input on process improvements or changes.
  • Complete significant analytics, including but not limited to overtime, status of associate, etc.
  • Create, document, analyze, and maintain processes to ensure consistency of associate data in the payroll system and complete proper auditing accordingly.
  • Work on special projects as directed by management.

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