Regional Program Coordinator

2 weeks ago

Stamford, Connecticut, United States AIPAC Full time
Job Summary

AIPAC is seeking a highly motivated and organized Regional Program Coordinator to assist with the planning and execution of local in-person and virtual events in the Southern States Region. The ideal candidate will have excellent interpersonal and communication skills, be highly detail-oriented, and possess the ability to multi-task and make thoughtful decisions in high-pressure situations.

Key Responsibilities
  • Assist the Regional Program Director with the planning and execution of large in-person and virtual events, including marketing, communications, vendor research and negotiation, day-of logistics, and creation and preparation of event materials.
  • Facilitate the planning and execution of small in-person events, including but not limited to marketing, communications, vendor research and negotiation, day-of logistics, and creation and preparation of event materials.
  • Attend and staff various local and national events.
  • Maintain supply/organization of event materials.
  • Process program related expenses and invoices.
  • Coordinate speaker itineraries including booking hotels, flights, and local transportation.
  • Assist Regional Operations Director in the daily management of the Florida office, including but not limited to preparation for internal meetings, collecting/sending/distributing mail, maintaining office organization/cleanliness and more.
  • Develop proficiency in the use of AIPAC's CRM database to manage member information and provide support to development staff.
Requirements
  • Excellent interpersonal and communication skills.
  • Highly motivated, enthusiastic self-starter with a positive can-do attitude.
  • Extremely well organized and detail oriented with a commitment to consistent, outstanding quality.
  • Able to perform calmly and effectively in high-pressure, fast-paced situations and able to adapt quickly to change and problem solve to address emerging challenges.
  • Possess the ability to multi-task and make thoughtful decisions with little direction in high-stakes situations.
  • Previous experience handling multiple, time-sensitive projects with overlapping deadlines.
  • Excellent research and writing skills.
  • 2-4 years of experience in events planning or a related field.
  • Bachelor's degree preferred.
  • Passion for a strong U.S.-Israel relationship and knowledge of and interest in the Jewish community.
  • Fully competent in the Microsoft Office Suite (especially Microsoft Excel, Word and Outlook) and able to learn new technology platforms easily.
What We Offer

AIPAC offers a competitive and comprehensive benefits package that contributes to employees overall total compensation package. We are currently working remotely two days a week, and in our offices the other three. AIPAC is an equal opportunity employer.

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