Procurement Administrative Specialist

1 week ago


La Mirada, California, United States Amada America, Inc. Full time
Job Overview

Position Summary: The Purchasing Clerk plays a crucial role in the Purchasing Department, collaborating with planners and buyers to manage and update Purchase Orders within the Syteline ERP system. This position involves effective communication with vendors to facilitate Requests for Quotes and ensure accurate Purchase Order placements, as well as resolving any discrepancies that may arise.

Key Responsibilities:

  • Utilize computer navigation skills to manage files and documents efficiently.
  • Demonstrate proficiency in basic software applications, including Windows, Edge, Chrome, Gmail, Excel, and Word.
  • Perform accurate data entry, including typing and numeric 10-key operations.
  • Sort and distribute mail within the Purchasing Department.
  • Create and manage Purchase Order documents in SAP and Infor/Syteline systems.
  • Engage with vendors to address inquiries, manage purchases, and oversee deliveries.
  • Update Purchase Orders with revised delivery dates and costs as necessary.
  • Match vendor invoices with Packing Slips and Purchase Orders, ensuring accuracy.
  • Collaborate with Buyers and vendors to resolve discrepancies and maintain accurate records.
  • Process transactions for invoice payments in SAP and Infor/Syteline systems, forwarding documents to the Accounting Department.
  • Assist Buyers in expediting pending purchases and coordinating with internal stakeholders.
  • Maintain daily updates to logs and computer files.
  • Perform additional duties as assigned.

Non-Essential Functions:

  • Prepare special reports as required.
  • Participate in company-wide physical inventory activities.
  • Occasionally run local errands.

Reporting Structure:

  • Reports to the Manager of Purchasing/Warehouse.

Qualifications:

  • Preferably two years of experience in a Purchasing role.

Skills Required:

  • Detail-oriented with a strong emphasis on accuracy.
  • Excellent organizational capabilities.
  • Proficient in computer applications such as Gmail, Excel, and Word.
  • Familiarity with SAP and Infor/Syteline systems is preferred.

Compensation: $22.50 per hour

Work Schedule: Monday to Friday, 8:00 AM to 5:00 PM

Travel Requirements: Minimal to no travel expected.

Additional Skills:

  • Ability to follow instructions and work collaboratively with others.

Working Conditions:
Lifting: Average weight of 15 lbs, with daily frequency.



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