Administrative Support Professional

2 days ago


San Jose, California, United States Waterworks Aquatics Full time

We're seeking a highly skilled Administrative Assistant to join our team at Waterworks Aquatics.

About Us

As a premier swim school with 39 locations across California and Colorado, we teach children ages 3 months through adult how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique.

We offer a competitive compensation package, flexible work schedules, and additional benefits for part-time employees, including dental, vision, disability, 401K, and sick pay.

Our ideal candidate will have excellent verbal and written communication skills, experience with interviewing, and proficiency in Microsoft Office suite. They will also possess a positive mindset, be a fantastic team player, and demonstrate impeccable follow-through.

The estimated salary for this role is $45,000 - $55,000 per year, depending on location and experience.

Job Description

As an Administrative Assistant, you will perform administrative tasks to support the company's human resources and management team. This position is based out of our San Jose facility.

  1. Assist with screening and interviewing applicants.
  2. Facilitate required documentation to employees of the company.
  3. Assist with new hire orientation.
  4. Conduct audits on employee accounts to ensure compliance.
  5. Document, organize, and be accountable for all employee records.
  6. Facilitate our onboarding processes with new hires.
  7. Answer frequently asked questions from applicants and employees relative to standard policies, hiring processes, training procedures, etc.
  8. Organize meetings, including scheduling and sending reminders.
  9. Assist with in-person meetings as assigned by management.
  10. Perform periodic audits of files and records to ensure that all required documents are collected and filed appropriately.
  11. Provide support to management for various administrative tasks.
  12. Draft, review, and send communication on behalf of management.
  13. Maintain confidentiality of sensitive information.
  14. Assist with entry-level recruiting efforts.
  15. Perform other duties as assigned.


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