Subcontracts Coordinator

5 days ago

Los Angeles, California, United States Matrix NAC Full time

About Matrix NAC

We are a leading organization dedicated to providing top-notch services in the industry. Our team is passionate about delivering exceptional results and building long-lasting relationships with our clients.

Job Summary

The Subcontracts Administrator will be responsible for overseeing all subcontracting activities, including formation and management of subcontracts, for assigned projects and/or operating divisions.

Essential Functions

  • Represent Matrix NAC at all times with high moral standards while adhering to the company's code of business conduct and ethics.
  • Actively support the company's commitment to safety and its core values.
  • Adhere to the company's policies, procedures, and processes for the acquisition of services.
  • Conduct business dealings with the highest level of integrity and ethics.
  • Contribute to the success of the department by identifying improvements to processes and activities to increase overall effectiveness.
  • Contribute to achievement of financial targets and cost-reduction initiatives.
  • Act as a resource to leadership as a Subcontracts subject matter expert.
  • Monitor, communicate, and respond to changing market conditions and business drivers to maximize leverage and minimize risk.
  • Foster good working relationships with subcontractors, including sourcing, developing, and vetting subcontractors and evaluating their performance.
  • Oversee subcontract pricing for budgeting of projects and proposals; work with operations and proposal teams to identify/develop subcontracting strategies.
  • Work with operations/project management teams to identify and develop subcontracting strategies for projects.
  • Lead the process to identify and pre-qualify subcontractors as needed.
  • Lead the RFP and bid evaluation process for selection of subcontractors.
  • Facilitate negotiation of subcontract terms and pricing.
  • Lead subcontract administration activities such as kick-off meetings with subcontractors, change management/change orders, and subcontract close-out.
  • Maintain project-level reporting and timely notifications to project management teams on subcontracting activities.
  • Maintain well-documented files of subcontracts within a shared folder system.
  • Act as an escalation point for subcontractor interface with project management teams for project execution issues.

Qualifications and Skills

  • 5+ years of experience in contract/subcontract management and administration, preferably in a construction environment.
  • Bachelor's degree or equivalent related experience in Supply Chain Management, Business, Engineering, or related field.
  • P.M., CPSM, A.P.P., CPIM, CSCP, or Six Sigma certification a plus.
  • Working knowledge of various construction/fabrication disciplines, quality control functions, craft labor, and safety regulations.
  • Good understanding of scope development, scheduling, cost control, and engineering drawings.
  • Strong knowledge of contract negotiations.
  • Attention to detail with excellent analytical, planning, and organizational skills.
  • Excellent communication (oral and written) and public relations skills required.
  • Practical problem-solving and trouble-shooting skills.
  • Strong computer knowledge, including MS Excel, Word, Outlook, Access, and material management software.

Benefits

We offer a comprehensive benefits package, including medical, dental, and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program, and adoption assistance.

Compensation

The estimated annual salary range for this position is $90,000 - $135,000 per year, depending on qualifications and experience. We are an equal opportunity employer and welcome applications from diverse candidates. If you're passionate about delivering exceptional results and building long-lasting relationships, we encourage you to explore this exciting opportunity.

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