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Graduate Medical Education Program Coordinator II
1 month ago
The Surgery Education department at UT Southwestern Medical Center is seeking an experienced GME Program Coordinator II to join our team. This individual will serve as the lead administrative person for the GME residency/fellowship program, overseeing daily operations and activities. The ideal candidate will have a history of success in coordinating GME programs, be knowledgeable of ACGME and GME program and accreditation requirements, and possess strong verbal and written communication skills.
Responsibilities- Serves as the lead administrative person for the GME residency/fellowship program.
- Manages and oversees the daily operations and activities of the GME residency/fellowship program(s).
- Functions as an important liaison with learners, faculty, and other staff members, and the ACGME.
- Assists the GME Program Director and other levels of GME Program Coordinators or Administrators in the design, implementation, and management of the administrative/academic operations of the program.
- Manages and coordinates educational activities that support the program's curriculum and adhere to ACGME requirements.
- Provides guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
- Creates, reviews, and maintains policies and procedures in accordance with University and accrediting agency standards to ensure compliance.
- Advises and consults on issues or inquiries from residents/fellows, faculty, staff, and department chairs.
- Manages confidential and critical materials, issues, and communications.
- Acts as liaison between the Program Director and a full range of internal and external offices and individuals.
- Manages the Residency Management System for the program, including maintaining resident/fellow demographics data, resident/fellow schedules, importing program and rotation goals and objectives, conferences attendance tracking, and ensuring timely completion of work hour reports.
- Identifies areas for programmatic improvements and recommends initiatives to address program weaknesses.
- Provides guidance regarding accreditation and program management to the Program Director, other levels of GME Program Coordinators/Administrators, and department constituents.
- Assists the Program Director in development of program evaluations that measure resident/fellow performance, faculty performance, educational content of rotations, and the program, ensuring these are written in competency-based language, as necessary.
- Administers the evaluation process for the program through the Residency Management System, and ensures timely completion by evaluators.
- Coordinates accreditation activities, including ACGME Site Visits, Self Studies, Internal Reviews, annual program reviews, etc.
- Assists the Program Director by monitoring and reporting Resident Wellness outcomes to ensure compliance.
- Coordinates the resident/fellow recruitment and selection process and appointment process for incoming trainees in coordination with policies and procedures provided by the UTSW GME Office and respective hospital GME Offices.
- Assists the Program Director and faculty in planning program quality improvement projects.
- Assists with and maintains program letters of agreement for all required activities at outside institutions.
- Tracks, documents, and reports on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
- Utilizes systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program-level related organizations.
- Maintains working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty.
- Coordinates, organizes, and schedules GME program events, including recruitment, orientation, graduation, retreats, conferences, and various meetings.
- Prepares and distributes materials for conferences and lectures.
- Reads literature and attends conferences to keep abreast of relevant accreditation trends and developments related to program.
- Represents the program at local, state, and national meetings and conferences.
- Collaborates with colleagues within and outside the university, becomes active in related national organizations (e.g., specialty associations, TAGME).
- Provides direction and mentorship to other levels of GME Program Coordinators.
- Bachelor's degree preferred.
- Associate's Degree in business administration, healthcare administration, or related field required (four years of administrative experience or 60 semester hours of college credit may substitute for an Associate's Degree).
- Minimum of three (3) years of direct experience as the primary GME program coordinator of an ACGME-accredited residency/fellowship program required, including specific knowledge and experience with ACGME Common Program Requirements, ACGME's Next Accreditation System, specialty-specific Review Committee requirements, and specialty board requirements.
- TAGME certification preferred.
- May be required to submit to a federal background investigation.
- Proficient in using Microsoft Office, PeopleSoft, and MedHub.
- Familiarity with ACGME, TMB, and NRMP policies and procedures.
UT Southwestern Medical Center is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:
- PPO medical plan, available day one at no cost for full-time employee-only coverage.
- 100% coverage for preventive healthcare – no copay.
- Paid Time Off, available day one.
- Retirement Programs through the Teacher Retirement System of Texas (TRS).
- Paid Parental Leave Benefit.
- Wellness programs.
- Tuition Reimbursement.
- Public Service Loan Forgiveness (PSLF) Qualified Employer.
