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HR Administrative Specialist

2 months ago

Baltimore, Maryland, United States ALLTECH CONSULTING SVC INC Full time

Job Overview:


The Contractor HR Administrative Specialist plays a pivotal role within the HR leadership team, working closely with the HR Business Partner and Generalist to enhance organizational effectiveness and employee development.

This position reports directly to the Site HR Business Partner.


The Contractor HR Administrative Specialist is tasked with providing essential administrative support to the HR team, ensuring that HR functions operate smoothly and efficiently.

This includes executing administrative tasks across various HR domains to guarantee that strategic talent management initiatives are implemented seamlessly.

In this capacity, you will handle sensitive information with discretion and professionalism, making confidentiality a top priority.

You will also be responsible for maintaining critical data within our HR systems, which are utilized throughout the organization.

Your role will involve regular interactions with employees and leadership, necessitating a high level of customer service and professionalism. Most importantly, you will be an integral part of a team dedicated to supporting our workforce, enabling them to focus on delivering impactful solutions to our clients.

We seek individuals who are passionate about making a difference.

Your skills, combined with our advanced technologies and partnerships with leading pharmaceutical, biotech, and healthcare organizations, will contribute to the development of life-enhancing products for those we care about.

Your expertise and enthusiasm are vital to our mission: to create, manufacture, and supply products that improve health and well-being.


Our Gene Therapy division offers state-of-the-art GMP development and manufacturing services for innovative biopharmaceuticals, including recombinant viral vectors, next-generation vaccines, and complex recombinant proteins.


Key Responsibilities:

  • Assist in the creation and implementation of administrative processes and enhancements across Human Resources and other departments.
  • Review, recommend, and ensure a uniform approach to business processes that align with company policies.
  • Oversee the design and execution of our new hire orientation, welcoming talent into the organization and educating them on essential policies, procedures, and benefits.
  • Support the talent management process by providing administrative assistance to the HR Business Partner and Generalist in validating and processing personnel transactions within our HRIS.
  • Manage transactions in HR systems, including gathering necessary information for accurate input of new hire, employee movement, and termination transactions.
  • Collaborate with the Talent Acquisition team to ensure that hiring requisitions, offer letters, and onboarding processes are conducted accurately and efficiently.
  • Contribute to compliance efforts by ensuring that guidelines and policies are consistently applied in areas such as FMLA, ADA, and FLSA.
  • Develop a thorough understanding of our policies and procedures to provide informed guidance to employees and HR staff.

Candidate Qualifications:

  • Minimum of 2 years of experience in Human Resources, Talent Acquisition, or Executive Assistance.
  • Exceptional attention to detail and a strong sense of ownership and urgency.
  • Bachelor's degree (BA/BS) preferred, with a focus on business disciplines.
  • Ability to maintain focus and productivity in the face of changing priorities or challenging situations.
  • Experience in facilitating training or learning sessions for large groups.
  • Familiarity with HR systems such as ADP, WorkDay, or KRONOS is highly desirable.