Administrative Executive

2 weeks ago

Mead, Washington, United States GRAYMAR ENVIRONMENTAL SERVICES Full time
Job Overview

Position Summary

The Administrative Executive plays a crucial role in managing the daily administrative functions of GrayMar Environmental Services to ensure seamless and effective operations.

Key Responsibilities:

  • Facilitates administrative activities and operations to guarantee efficiency and adherence to GrayMar's policies and procedures.
  • Manages payroll processes for designated personnel, including verification of hours worked, validation against job records, coordination with the accounting department, and maintenance of timesheet documentation.
  • Supports management with inventory management, equipment documentation, rental agreements, and profit & loss analysis.
  • Handles vendor billing and client invoicing, along with credit card reconciliations.
  • Procures office supplies and equipment as necessary.
  • Onboards new branch employees into company systems, provides training on branch protocols, and monitors ongoing training requirements.
  • Collaborates with relevant corporate staff to ensure timely information sharing.
  • Addresses customer inquiries and resolves complaints effectively.
  • Performs additional related tasks as required.

Qualifications:

  • Exceptional written and verbal communication abilities.
  • Strong interpersonal and customer service skills.
  • Detail-oriented with a professional demeanor.
  • In-depth knowledge of office management practices, including accounting procedures and information systems.
  • Ability to prioritize and organize tasks, delegating when necessary.
  • Highly proficient in Microsoft Office Suite and QuickBooks.
  • Capability to maintain confidentiality of sensitive records.

Education and Experience:

  • High school diploma is mandatory; an advanced degree in business or a related field is preferred.
  • A minimum of four years of relevant experience is required.

Physical Requirements:

  • Extended periods of sitting at a desk and utilizing a computer.
  • Must be capable of lifting up to 15 pounds occasionally.

Note: This job description may not encompass all assigned duties, responsibilities, or aspects of the role and may be modified at the discretion of GrayMar Environmental Services, Inc.

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