Event Coordinator

3 weeks ago


Amherst, Massachusetts, United States UMass Amherst Full time
About UMass Amherst

UMass Amherst is a leading public research university offering a wide range of undergraduate, graduate, and professional degrees. Our campus is situated in the picturesque Pioneer Valley of Western Massachusetts, providing a unique blend of academic rigor and natural beauty.

Job Summary

We are seeking a highly organized and detail-oriented individual to join our team as an Event Coordinator. In this role, you will be responsible for coordinating meetings and events, ensuring seamless execution and compliance with regulations.

Key Responsibilities
  • Coordinate meeting and event space requests, including setup, audiovisual, and catering needs.
  • Supervise and perform meeting room scheduling, clerical work, and facility usage.
  • Provide pre-planning site tours and event planning services to clients.
  • Coordinate with related departments and clients to finalize event requests.
  • Maintain a working knowledge of the Campus Center Complex physical structure, properties, and operating procedures.
  • Supervise and train part-time staff in scheduling facility use.
  • Represent the Sales Office at weekly meetings and serve as a liaison with academic departments and other groups.
  • Implement room rental charges, credits, and billing in conjunction with the Business Office.
  • Monitor compliance with building policies and procedures.
Requirements
  • High school diploma or equivalent.
  • Two years of experience in catering and/or event booking.
  • Knowledge of office practices and procedures.
  • Working knowledge of office appliances and their application.
  • Ability to organize and supervise clerical work.
  • Ability to communicate effectively with employees and the public.
Preferred Qualifications
  • Hospitality work experience.
Work Environment

This is a typical office environment with a 37.5-hour workweek, Monday-Friday, 9:00am-5:00pm, with occasional holidays and weekends.

Salary Information

USA/MTA Non-Exempt Grade 13.


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