Office Manager

11 hours ago

Bothell, Washington, United States DTG Enterprises Inc Full time
Job Summary

The Office Manager/Executive Support person will oversee the day-to-day operations of the office, ensuring a productive and efficient work environment. This role includes aiding senior-level executives, administrative support, managing office supplies, coordinating office events.

Key Responsibilities:

  • Proficient in Microsoft office products – Outlook, Word, Excel, PowerPoint, Teams (and Zoom) and other electronic and web-based systems (such as SAP Concur) to process invoices, expenses, etc.
  • Resourceful and able to maintain composure in high pressure situations
  • Ability to multitask and prioritize a diversified workload, meeting established deadlines with minimal supervision
  • Maintain general office functions, including office supply inventory and ordering
  • Act as a liaison with the building management for any needs
  • Responsible for office vendor relationship
  • Develop and implement office policies and procedures.
  • Manage vendor relationships and negotiate contracts as needed.
  • Prepare and manage budgets, including office expenses and supplies.
  • Participate in on-site support, special projects and needs of the business as assigned by senior leadership (All-hands meetings, off-site, on-site catering, ordering supplies, meeting creation and set up, etc.)
  • Order (pickup and delivery, if needed) lunches for meetings, as needed.
  • Other duties as assigned.

Executive Support:

  • Experience in aiding senior-level executives and have proven success at analyzing, prioritizing, and completing tasks while exhibiting professionalism, attention to detail, sound judgment, and the ability to interface successfully with a broad spectrum of professionals
  • Ability to problem-solve and prioritize requests from numerous co-workers and outside invitations and know when to escalate questions or issues
  • Proven discretion, confidentiality, and maturity; a strong sense of urgency; be proactive & self-directed, with a positive, approachable demeanor
  • Coordinate creation of quarterly board decks and distribution to team members.
  • Coordinate travel schedules, arrangements, and agendas in preparation and day-of support for board meetings, off-site, on-site meetings, conferences, and events.
  • Manage the Seahawks Suite each football season as the Suite Coordinator; distribute suite tickets and order food and beverage.

Qualifications:

  • Minimum 3-5 years of Office management and executive support experience.
  • Bachelor's degree, preferred, but will consider experience in lieu of degree.
  • Proven experience as an Office Manager or in a similar administrative role.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Certified notary public is a plus, but not required.

Physical Requirements:

  • Sitting/standing 8+ hours a day
  • Occasionally lifting boxes of supplies or equipment, generally not exceeding 10-20 pounds.

Compensation:

This Organization Participates in E-Verify. Esta Organización Participa en E-Verify.

DTG is an equal-opportunity employer. Qualified applicants will receive consideration for employment regardless of status. DTG values diversity and inclusion. Individuals with disabilities, please contact HR for an accommodation request.

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