Office Manager
11 hours ago
The Office Manager/Executive Support person will oversee the day-to-day operations of the office, ensuring a productive and efficient work environment. This role includes aiding senior-level executives, administrative support, managing office supplies, coordinating office events.
Key Responsibilities:
- Proficient in Microsoft office products – Outlook, Word, Excel, PowerPoint, Teams (and Zoom) and other electronic and web-based systems (such as SAP Concur) to process invoices, expenses, etc.
- Resourceful and able to maintain composure in high pressure situations
- Ability to multitask and prioritize a diversified workload, meeting established deadlines with minimal supervision
- Maintain general office functions, including office supply inventory and ordering
- Act as a liaison with the building management for any needs
- Responsible for office vendor relationship
- Develop and implement office policies and procedures.
- Manage vendor relationships and negotiate contracts as needed.
- Prepare and manage budgets, including office expenses and supplies.
- Participate in on-site support, special projects and needs of the business as assigned by senior leadership (All-hands meetings, off-site, on-site catering, ordering supplies, meeting creation and set up, etc.)
- Order (pickup and delivery, if needed) lunches for meetings, as needed.
- Other duties as assigned.
Executive Support:
- Experience in aiding senior-level executives and have proven success at analyzing, prioritizing, and completing tasks while exhibiting professionalism, attention to detail, sound judgment, and the ability to interface successfully with a broad spectrum of professionals
- Ability to problem-solve and prioritize requests from numerous co-workers and outside invitations and know when to escalate questions or issues
- Proven discretion, confidentiality, and maturity; a strong sense of urgency; be proactive & self-directed, with a positive, approachable demeanor
- Coordinate creation of quarterly board decks and distribution to team members.
- Coordinate travel schedules, arrangements, and agendas in preparation and day-of support for board meetings, off-site, on-site meetings, conferences, and events.
- Manage the Seahawks Suite each football season as the Suite Coordinator; distribute suite tickets and order food and beverage.
Qualifications:
- Minimum 3-5 years of Office management and executive support experience.
- Bachelor's degree, preferred, but will consider experience in lieu of degree.
- Proven experience as an Office Manager or in a similar administrative role.
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
- Certified notary public is a plus, but not required.
Physical Requirements:
- Sitting/standing 8+ hours a day
- Occasionally lifting boxes of supplies or equipment, generally not exceeding 10-20 pounds.
Compensation:
This Organization Participates in E-Verify. Esta Organización Participa en E-Verify.
DTG is an equal-opportunity employer. Qualified applicants will receive consideration for employment regardless of status. DTG values diversity and inclusion. Individuals with disabilities, please contact HR for an accommodation request.
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