Executive Assistant

3 days ago

Norwood, Massachusetts, United States Beacon Hill Full time
Job Title: Executive Assistant

We are seeking a highly skilled and experienced Executive Assistant to join our team at Beacon Hill. As an Executive Assistant, you will provide administrative support to our senior leadership team, ensuring the smooth operation of our office and the success of our clients.

Key Responsibilities:
  • Manage calendars, emails, and schedules appointments, screens incoming calls and correspondence.
  • Provide confidential administrative support and interface with the Board of Directors.
  • Handle administrative projects, ensuring accurate and timely completion of tasks.
  • Coordinate meetings, off-site conferences, and conference calls, arranging venue, food, and beverage, travel, A/V requirements, issuing invitations, agendas, and meeting materials to participants.
  • Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings, domestic and international travel, and check all travel itineraries for accuracy.
  • Prepare travel expense reimbursement reports, type memos, purchase requisitions, check requests, and other department forms and documents.
  • Organize and attend meetings as requested, coordinate follow-up actions, record minutes as needed, and prepare PowerPoint presentations.
Requirements:
  • Bachelor's Degree preferred.
  • 5 years minimum senior administrative assistant experience.
  • Preferred some contract/legal/finance administration experience.
  • Possess advanced MS Office skills, including MS Word, Excel, Outlook, and PowerPoint.
  • Possess strong written and verbal communication skills and organizational skills.
  • Ability to gather and consolidate data from various sources.
  • Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information.
  • Effective time and project management skills, able to work under stress of multiple tight deadlines, requests, and interruptions with accuracy.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Company Profile: Founded by industry leaders to set a new standard in search, career placement, and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success, and a passion for innovation, creativity, and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines, and industries. Learn more about Beacon Hill and our specialty divisions by visiting our website.

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