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Administrative Coordinator and Property Supervisor

2 months ago

Grand Rapids, Michigan, United States Spees Design Build Full time
About the Role

Spees Design Build, a leading design-build firm, is seeking a highly organized and detail-oriented Administrative Coordinator and Property Supervisor to join our team in Kent, WA.

Job Summary

The Administrative Coordinator and Property Supervisor will provide administrative support and property management services to our team, ensuring seamless daily operations and maintaining a high level of customer satisfaction.

Key Responsibilities
  • Administrative Support:
    • Provide administrative assistance to leadership, including calendar management and meeting coordination.
    • Prepare reports, correspondence, and other office documents.
    • Organize and maintain digital and physical files.
    • Support the processing of invoices, expense reports, and purchase orders.
    • Assist with event planning and coordination for company meetings and social events.
    • Support HR with various HR tasks.
  • Property Management:
    • Manage daily operations of Spees Design Build-owned or managed properties.
    • Coordinate property maintenance and repairs, liaising with contractors and vendors.
    • Conduct property inspections and ensure compliance with safety standards.
    • Serve as the primary contact for tenants, addressing concerns and maintaining positive relationships.
    • Assist with lease renewals, tenant move-ins/outs, and rent collection.
    • Maintain property records, including leases, maintenance logs, and financial reports.
Requirements
  • Education: High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • Experience:
    • Minimum of 2 years of experience in an administrative support role.
    • Prior experience in property management is a plus.
  • Skills:
    • Proficiency in Microsoft Office (Word, Excel, Outlook).
    • Strong organizational skills with the ability to multitask.
    • Excellent communication and customer service skills.
    • Detail-oriented with the ability to handle sensitive information.
    • A basic understanding of property management software is a plus.
Working Conditions
  • Work is primarily performed in an office environment, with regular in-office attendance required.
  • Non-exempt position, eligible for overtime.
  • Standard hours are 40 hours a week, with occasional after-hours work as needed for urgent property issues.
Compensation
  • Hourly Range: $28-$32 per hour (DOE)