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Senior Administrative Coordinator

2 months ago

Cedar Rapids, Iowa, United States Raytheon Technologies Full time

Position Overview:

Raytheon Technologies is a prominent player in the aerospace and defense sector, renowned for its innovative and intelligent solutions. We are seeking a dedicated Executive Administrative Coordinator to provide essential support to senior leadership within our Engineering & Technology (E&T) division. This role demands a proactive and resourceful individual who can manage complex tasks independently while maintaining a strong focus on customer service.

Key Responsibilities:

  • Execute intricate administrative functions closely aligned with the daily operations of executive leadership, necessitating effective prioritization and multitasking skills.
  • Collaborate with cross-functional teams while maintaining confidentiality and responsiveness to leadership needs.
  • Manage complex calendars, coordinating appointments and meetings, and resolving scheduling conflicts efficiently.
  • Arrange detailed travel itineraries, liaising with various stakeholders to ensure seamless logistics.
  • Prepare accurate and timely expense reports in accordance with established protocols.
  • Monitor communications, highlighting urgent matters, and preparing reports for leadership engagement.
  • Organize events and executive visits, ensuring all logistical aspects are handled professionally.
  • Act as the primary contact for executive visits and external meetings, facilitating smooth interactions.
  • Work effectively in a dynamic environment, demonstrating flexibility and initiative while managing multiple high-priority tasks.
  • Collaborate with fellow administrative professionals to share insights and coordinate activities across the organization.
  • Undertake additional administrative duties and special projects as assigned.

Required Qualifications:

  • An associate degree or equivalent post-secondary education, coupled with a minimum of six years of relevant experience.
  • U.S. citizenship is mandatory due to access requirements for sensitive information.
  • Proven experience in administrative or customer service roles is essential.

Preferred Qualifications:

  • Proficiency in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
  • Familiarity with SAP, Concur, and SharePoint is advantageous.
  • Strong customer service orientation and professional demeanor.
  • Ability to manage urgent deadlines and adapt to changing priorities effectively.
  • Exceptional organizational skills with meticulous attention to detail.
  • Excellent verbal and written communication abilities.
  • Capacity to work autonomously and deliver proactive solutions with minimal oversight.
  • Experience in event planning and supporting executive leadership is a plus.
  • Understanding of global operations and time zone considerations is beneficial.
  • Ability to thrive in high-pressure environments.
  • Quick learner with the ability to adapt to new processes and tools efficiently.

What We Offer:

  • Comprehensive medical, dental, and vision insurance.
  • Generous vacation policy for new employees.
  • Competitive 401(k) plan with employer matching contributions.
  • Tuition reimbursement and student loan repayment programs.
  • Life insurance and disability coverage options.
  • Additional benefits including pet insurance, legal assistance, and wellness programs.
  • Support for family planning and parental leave.
  • Employee assistance programs, including counseling services.
  • Access to virtual healthcare services.
  • Child and elder care resources.

At Raytheon Technologies, we believe that diversity fuels innovation and inclusion drives success. We are committed to creating an environment where all employees can contribute their unique perspectives and ideas. Join us in our mission to deliver exceptional solutions for our customers in the aerospace and defense industry.