Onboarding Specialist
6 days ago
Job Summary
As the Onboarding Coordinator at AVA Consulting, you will play a pivotal role in ensuring a seamless and efficient onboarding experience for our new associates. You will facilitate onboarding processes within HR for all employees, adhering to company guidelines and protocol. Your responsibilities will include providing administrative support for HR functions, including employee records, maintenance, and data entry into HRIS, working closely with members of the Talent Acquisition team as well as HRIS and TDI to ensure timely, thorough, and consistent onboarding of new hires and transfers. You will serve as a key point of contact during the orientation period to ensure a smooth onboarding and orientation experience.
Essential Functions
- Correspond with the new hire from the day of acceptance to ensure a smooth transition.
- Order and monitor background checks, updating recruiters of progress and working closely with the new hire on the process from start to end.
- Lead the reference check process, updating recruiters of progress and working closely with the new hire on the process from start to end.
- Manage compliance questionnaire administration and completion tracking.
- Once all onboarding checks are complete, process new hire information into ARS.
- Act as the key point of contact for the Hiring Manager throughout the entire process.
- Send New Hire and Hiring Manager notifications to inform about the first day of new hire orientation.
Additional Responsibilities
- Work with IT and IDM for new hire onboarding.
- Manage the first day orientation – expert at I Everify process – collecting documentation and tracking all documents in Everify.
- Manage all steps in iCIMS including dispositioning candidates.
- Track hires, diverse slates, and recruiting metrics.
- Assist with interview scheduling.
- Assist with travel for out-of-state candidates.
- Assist recruiters with scheduling TQ assessments/sending completed assessments to Hiring Managers.
- Assist with the Employee Referral Program.
- Assist with all postings to external sites.
- Assist with signing up for career fairs.
- Order and monitor additional items for giveaways/recruiting brochures.
Required for All Jobs
This job description is not intended to include an exhaustive list of all responsibilities and qualifications that may be associated with the job. Management reserves the right to add, subtract, or change the duties of the job at any time.
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