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Project Coordinator

2 months ago

Fort Lauderdale, Florida, United States Voltage Full time
Job Description

Job Summary:

The Project Coordinator is a crucial role within the Company, supporting the key accounts and sales team in the successful execution of projects. This position plays a vital part in ensuring customer satisfaction and supporting the overall project management efforts under the guidance and collaboration of the VP of Sales and Business Development.

Key Responsibilities:

Project Coordination:

  • Assist the Key Account Manager in coordinating and managing solar EBOS projects for clients, ensuring timely delivery and budget adherence.
  • Support project planning, scheduling, and resource allocation to guarantee projects are completed efficiently.
  • Track project progress, milestones, and deliverables using appropriate tools and systems, maintaining accurate records and reports.

Customer Relationship Management:

  • Serve as a centralized point of information flow for key customers, addressing inquiries, providing updates, and resolving issues promptly and professionally.
  • Maintain strong relationships with customers alongside the Key Account Manager to understand their requirements and preferences, ensuring tailored solutions.
  • Participate in virtual and in-person meetings with key stakeholders to ensure Voltage teams handle each project with a high level of detail and expertise.

Documentation and Reporting:

  • Prepare project documentation, including project designs, schedules, status reports, and meeting minutes, ensuring accuracy and completeness.
  • Assist in the preparation of proposals, schedules, and other relevant project documentation, maintaining consistency and clarity.
  • Ensure all project details are accurate, up-to-date, and accessible to stakeholders, facilitating informed decision-making.

Coordination with Internal Teams:

  • Collaborate closely with internal teams such as engineering, production, sales, and logistics to ensure smooth project execution and effective communication.
  • Coordinate project details through internal project management systems and CRM, maintaining transparency and accountability.
  • Monitor project schedules and ensure timely delivery of project materials and documentation to the customer, meeting expectations.

Quality Assurance and Compliance:

  • Ensure compliance with project specifications, industry standards, and regulatory requirements, maintaining a high level of quality and integrity.
  • Participate in regular performance reviews with customers, ensuring project materials meet standards and are available in a timely manner, fostering trust and satisfaction.

Education and Experience:

  • Bachelor's degree in Engineering, Business Administration, or a related field is required, demonstrating a strong foundation in project management and coordination.
  • Proven experience (3+ years) in project coordination or project management, preferably in the solar, electrical, or construction industry, showcasing expertise and adaptability.
  • Knowledge of Electrical Balance of System (EBOS) components and systems is highly desirable but not required, indicating a willingness to learn and grow.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively, ensuring efficient project execution.
  • Excellent communication skills, both written and verbal, with the ability to communicate effectively with internal and external stakeholders, building strong relationships and trust.
  • Proficiency in Microsoft products and CRM software, demonstrating technical expertise and adaptability.
  • Ability to work independently and as part of a team in a fast-paced environment, showcasing flexibility and collaboration.

Classification and Employment Status:

  • This role is classified as Exempt.
  • The employment status is Full Time.

Physical Requirements and Work Environment:

  • Work is performed in an office environment with occasional traveling to customer sites and events (traveling up to 25%).
  • A valid driver's license with a clean driving record is required.

Equal Employment Opportunity and Affirmative Action:

  • Voltage, LLC provides equal employment opportunity without regard to race, color, age, religion, gender, sexual orientation, national origin, disability, genetics, protected veteran status, pregnancy, gender identity, expression, or any other protected characteristics.
  • The company undertakes affirmative action in compliance with all federal, state, and local requirements, promoting diversity and inclusion.