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Project Coordinator
1 month ago
Job Summary:
The Project Coordinator - IT is responsible for assisting project managers with administrative tasks related to their assigned projects. This role involves coordinating across IT teams, facilitating stakeholder communication, and shadowing senior project managers to prioritize and approve projects early in the lifecycle.
Key Responsibilities:
- Support the project team by coordinating meetings, maintaining project schedules, tracking progress, and providing status updates
- Shadow senior project managers to learn advanced project management techniques and best practices
- Assist with identifying risks and managing changes to keep projects on track
- Maintain good communication with all stakeholders, providing updates and ensuring alignment on project goals
- Help move projects through statuses/phases, coordinating approvals and next steps
- Keep templates and libraries organized and up-to-date within the PPM tool
- Add and remove users, manage user permissions within the PPM tool
- Support the templates and processes associated with resource time tracking
- Generate reports on user activity and other key metrics to support decision-making
- Ensure project documentation is accurate, up-to-date, and readily available
- Drive discussions to help technical teams identify dependencies
- Document and publish meeting summaries and action items for various meetings
- Facilitate communication channels between various IT departments
- Plan meetings and organize project logistics
- Seek feedback and continuously improve project management skills and processes to progress your career from junior to senior
Requirements:
- Bachelor's degree in a relevant field (Business Administration, Information Technology, Management, Marketing)
- Internships or entry-level positions in project, IT, business operation, admin roles
- Experienced with MS Office Suite (Teams, Word, Excel, PPT, Outlook)
- Exposure to task management tools (JIRA, ADO, Trello, Airtable, Asana)
- Basic understanding of the software development lifecycle (SDLC)
- Minimum 75 WPM typing speed with high-level accuracy
- Analytical, critical thinking, organizational, and communication skills
- Works comfortably in a fast-paced and dynamic environment managing multiple projects
What We Offer:
- Benefit packages starting on day one, including medical, dental, vision, disability insurance, company-paid life insurance, long-term incentives, 401(k) retirement account access, HSA, FSA, DCFSA, and company-paid parental leave
- Up to ten days of paid sick leave per calendar quarter or in accordance with any state or local paid sick leave laws
- Up to 10 days of paid vacation time off during the first year of employment, as well as 11 total paid holidays each calendar year