Experienced Conference Coordinator

2 weeks ago


Reston, Virginia, United States American Society of Civil Engineers (ASCE) Full time
Conference Manager

A competitive salary of $85,000 per year is offered for this full-time position in the Northern VA/MD/DC Metro area.

About the Position

The American Society of Civil Engineers (ASCE) seeks an experienced conference manager to oversee the successful implementation and production of assigned conferences and meetings for our Utility Engineering and Surveying Institute (UESI).

Main Responsibilities
  • Establish a comprehensive conference plan and timeline, ensuring timely completion of tasks and milestones.
  • Schedule and coordinate committee meetings, internal staff meetings, and other events as needed.
  • Create agendas and actively participate in conference committee meetings to ensure alignment with organizational goals.
  • Develop and monitor budgets, tracking expenditures and making adjustments as necessary to stay within allocated funds.
  • Evaluate RFPs for venues and vendors, analyzing options and making recommendations for contracts.
  • Analyze site options, providing insights and recommendations for venue selection.
  • Provide overall management and coordination of on-site operations, ensuring a seamless experience for attendees and stakeholders.
  • Manage vendor contracts, ensuring delivery of services and financial performance meets expectations.
  • Design and implement marketing campaigns, creating promotional materials and messaging to attract attendees.
  • Assist in planning and coordinating special funding initiatives and exhibitions.
  • Prepare a final conference report, summarizing key outcomes and lessons learned.
Requirements and Qualifications
  • Bachelor's degree or equivalent experience.
  • 5-7 years of experience in conference planning, preferably with a certification like CMP.
  • Demonstrated success in managing large conferences, with a track record of delivering high-quality events.
  • Experience in association or volunteer management, with a focus on member engagement and satisfaction.
  • Intermediate to advanced proficiency in MS Office and a CRM or AMS database.
  • Ability to travel as required, with a willingness to work flexibly to meet organizational needs.
About ASCE

The American Society of Civil Engineers (ASCE) is a leading nonprofit professional membership association dedicated to advancing civil engineering for the public good. We strive for individual and organizational excellence, fostering a culture of trust, inclusivity, and growth.

We cultivate a diverse and inclusive work environment, valuing the unique strengths and perspectives of all employees. Our commitment to diversity, equity, and inclusion enables us to make better decisions, drive innovation, and achieve better business results.

This position offers hybrid work-from-home flexibility in the Northern VA/MD/DC Metro area, with opportunities for professional growth and development in a dynamic organization.



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