Director of Financial Operations and Budget Management

4 days ago

New York, New York, United States Columbia University Full time
Job Summary

Columbia University seeks a highly skilled and experienced Director of Financial Operations and Budget Management to join its team. This is a key leadership role that requires a strong understanding of financial management principles and practices, as well as excellent communication and interpersonal skills.

Key Responsibilities
  • Finance Operations - 40%
    • Manage and oversee the day-to-day financial operations of the Graduate School of Arts and Sciences, including budget management, reporting, and financial analysis.
    • Provide guidance and direction on complex financial transaction issues and ensure compliance with University policies and procedures.
    • Collaborate with the Dean of Finance and Operations to develop and implement financial policies and procedures.
  • Budget Development and Management - 40%
    • Create, test, and maintain budget and financial planning models and tools to accurately forecast and record the annual and long-range Graduate School of Arts and Sciences administrative and financial aid forecasts.
    • Enter, analyze, and reconcile approved entries in the University's budget and payroll tools, and prepare detailed narratives about specific areas of variances and describe budget assumptions, actual trends, and variances between fiscal years and budget iterations.
    • Conceptualize the design and implementation of tracking sheets, templates, and process enhancements to improve efficiency and meet reporting needs.
  • Training and Compliance - 15%
    • Review all Graduate School of Arts and Sciences-funded programs, make recommendations, and implement new programs and policies as needed.
    • Ensure appropriate controls and compliance for all financial transactions under their purview.
    • Make recommendations for internal control protocols, financial and administrative procedures, and process improvements for Graduate School of Arts and Sciences departments.
  • Other - 5%
    • Work with the Dean of Finance and Operations to develop and implement recommendations that enhance and/or streamline financial policies and practices with Graduate School of Arts and Sciences and that are consistent with University guidelines for financial activities.
    • Supervise the Financial Operations Specialist.
Requirements
  • Bachelor's Degree required.
  • A minimum of 5 years of related experience in accounting, finance, business administration, or a related field.
  • Expertise in financial management principles and practices.
  • Capacity to work with a high degree of independence and successfully within a deadline-driven, multi-tasking environment.
  • Ability to handle multiple projects at high levels of complexity and demonstrate sound judgment in managing time, prioritizing, and decision-making.
  • Strong critical thinking and analytical skills.
  • Advanced Excel skills, including proficiency with the creation and use of complex pivot tables, lookup functions, and other features for formatting, manipulating, and analyzing data.
  • Excellent oral and written communication skills.
  • Strong interpersonal and emotional intelligence skills focused on establishing and maintaining productive relationships with faculty, peers, leadership, and other stakeholders.
  • Ability to adapt to meet the needs of Graduate School of Arts and Sciences, manage challenging situations, and mentor others in fiscal and operational management.
Preferred Qualifications
  • Master's degree in a related field such as higher education administration, financial or business administration preferred.
  • Experience working with senior-ranking members of a management team is strongly preferred.
  • Demonstrated growth in progressively responsible financial leadership roles.
  • Knowledge of Columbia University's financial systems.

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