Procurement Associate

2 weeks ago


San Luis Obispo, California, United States iFixit Full time

Procurement Associate

Location: Remote/Office Hybrid

Employment Type: Full-Time

The Procurement Associate role is a newly established position within our procurement department as iFixit expands its operations. This entry-level role will primarily engage with domestic vendors, focusing on categories such as hand tools, packaging materials, general supplies, and apparel.

In this position, you will collaborate with our procurement team and liaise with various departments to fulfill their product and supply requirements.

Key Responsibilities:

  • Utilize ERP systems and sales analytics to create purchase orders and manage receipts as necessary.
  • Develop and maintain a streamlined plan for material replenishment to prevent stock shortages while optimizing order quantities.
  • Ensure accurate data entry in the ERP system, including costs, lead times, and supplier details for all purchased goods.
  • Process order confirmations and track shipments, following up with suppliers on outstanding orders and overdue items.
  • Monitor estimated delivery dates and provide real-time updates to relevant stakeholders.
  • Coordinate logistics and collaborate with our logistics partners to guarantee timely and cost-effective deliveries.
  • Request and evaluate supplier quotes, making recommendations or taking action as needed.
  • Occasionally negotiate pricing on non-contracted items to achieve cost efficiencies.
  • Work closely with Accounts Payable to ensure prompt invoice payments and receipt of credits.
  • Address discrepancies related to invoices and material receipts, ensuring accuracy in item quality, quantity, pricing, and delivery timelines.
  • Proactively employ various forecasting methods to mitigate potential business disruptions.
  • Support internal stakeholders by communicating supply chain issues that may affect operations and taking necessary actions to expedite resolutions.
  • Build and maintain positive relationships with suppliers.
  • Assist with additional tasks as assigned by management.

Qualifications:

  • A High School diploma or equivalent is required; a Bachelor's or Associate degree is preferred.
  • 1+ year of experience in a purchasing or procurement role is desirable, with hands-on experience in a formal MRP system being a plus.
  • Proficiency in GSuite (Gmail, Sheets, Docs) and MS Excel is essential.
  • Strong self-starter attitude with a commitment to continuous improvement and achieving objectives.
  • Ability to negotiate and influence effectively.
  • Excellent decision-making skills and ability to take timely action.
  • Product knowledge in hand tools, packaging, and apparel is advantageous.
  • Professional communication skills, both written and verbal, are required.
  • Detail-oriented with the ability to manage a high volume of administrative tasks efficiently.
  • Commitment to excellence and high standards in all aspects of work.

Benefits:

  • Employer-paid health insurance.
  • 401k plan with employer matching.
  • Profit-sharing opportunities after one year of service.
  • Flexible vacation policy and paid holidays.
  • Generous stipends for repair and wellness initiatives.
  • Employee discounts on products.

Diversity Commitment:

iFixit is dedicated to fostering a diverse and inclusive workplace. We believe that a diverse team enhances our ability to serve our community and fulfill our mission. We welcome applicants from all backgrounds and experiences.


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