Accounts Payable Specialist
4 days ago
POSITION TITLE: Accounts Payable Administrator
LOCATION: Louisville, KY
STATUS: Full Time, Salaried, Exempt (Hybrid)
PROGRAM: Accounting
REPORTS TO: Controller
INTRODUCTION:
Volunteers of America Mid-States (VOA) is a non-profit organization dedicated to fostering positive change within communities and individuals through a ministry of service. Our mission encompasses providing housing solutions for families, veterans, and low-income seniors, alongside care and support for individuals with developmental disabilities. We are committed to restorative justice and offer free HIV testing and education. Founded in 1896, our organization thrives on the dedication of mission-driven professionals who work collaboratively to enhance community well-being. Our workplace culture emphasizes flexibility, teamwork, and enjoyment, making VOA a proud place to work. We offer a comprehensive benefits package to eligible employees.
BENEFITS:
Volunteers of America Mid-States provides a robust benefits package designed to promote a healthy work-life balance, including:
Health and Wellness
Employee Assistance Plans (EAP)
Health and Wellness Program
Medical Coverage
Dental Coverage
Vision Coverage
Flexible Spending Account
Health Spending Account
Short Term Disability
MetLife Legal Plans
Financial Wellbeing
Competitive Compensation Packages
Life Insurance (company paid)
403b retirement plan with company fund matching
Employee discounts
*Loan forgiveness options through federal programs
(National Health Corp & Public Service Loan Forgiveness)
*All company paid benefits and paid time off effective day one
Work Culture
Commitment Committee
Justice Committee
Integrity Committee
Compassion Committee
DE&I Committee
Retention Committee
Training & Development
VOA LEAD Program- Leadership Development Program
VOA University - Staff Development
VOA Academy - Clinical Training and Development
JOB SUMMARY AND QUALIFICATIONS:
The Accounts Payable Administrator is tasked with overseeing the daily operations of the agency's accounts payable functions.
QUALIFICATIONS REQUIRED:
• Demonstrated experience with accounts payable software.
• Strong computer proficiency.
• Minimum of two years of accounts payable or relevant experience.
• Associate's Degree in Accounting or a high school diploma accompanied by at least three years of accounts payable experience.
• Effective oral and written communication skills.
• Attention to detail is essential.
KEY RESPONSIBILITIES:
• Manage computerized accounts payable processes for the agency, ensuring accuracy in reviewing payment requests and invoices, obtaining necessary authorizations, and timely processing of all approved invoices and requests.
• Maintain an organized filing system for all corporate vouchers.
• Keep updated monthly recurring payable files for necessary approvals.
• Address vendor inquiries related to payables, conducting research as needed, and expediting payment for missing invoices.
• Securely manage check stock and reorder as necessary.
• Uphold confidentiality regarding all agency payable records.
• Foster positive relationships with vendors.
• Collaborate effectively with relevant VOA staff in the accounts payable process, including tracking invoice statuses and payment requests.
• Open and sort accounts payable correspondence, directing invoices to the appropriate personnel for approval and organizing invoices that do not require authorization.
• Continuously seek and propose improvements for efficiency in the accounting and processing of accounts payable.
• Undertake additional projects as assigned.
• Perform Quality Improvement duties as assigned by supervision & PQI committee.
• Ensure compliance with grant requirements for the SSVF/Honor Program by efficiently managing invoices through the DocLink system, maintaining program integrity with grantors.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.
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