Accounts Payable Coordinator

4 days ago

Orange, California, United States Hassan & Sons Inc Full time
Job Title: Accounts Payable Clerk

Job Summary:

The Accounts Payable Clerk is a key member of the Hassan & Sons Inc team, responsible for assisting in the processing and filing of invoices and payments. This role involves handling incoming and outgoing mail, ensuring that all documents are routed correctly.

Key Responsibilities:

  • Receive, sort, and distribute incoming mail related to accounts payable.
  • Prepare and send outgoing mail, including checks and correspondence to vendors.
  • Ensure timely and accurate delivery of all AP-related mail.
  • Assist in entering invoices into the accounting system, ensuring accurate data entry.
  • Match invoices to purchase orders and verify receipt of goods or services.
  • Help prepare invoices for approval and payment.
  • Assist in preparing checks and electronic payments for vendors.
  • Maintain organized files for all invoices, payments, and vendor information.
  • Assist in keeping digital and physical records up to date and easily accessible.
  • Ensure that all AP documents are filed correctly after processing.
  • Enter data into accounting systems, ensuring accuracy and completeness.
  • Provide general administrative support to the AP team.
  • Communicate with vendors and internal departments to resolve basic inquiries.
  • Assist in maintaining vendor contact information and W-9 forms.

Requirements:

  • Good organizational skills with attention to detail.
  • Ability to manage time effectively and prioritize tasks.
  • Basic computer skills, including familiarity with Microsoft Office (especially Excel).
  • Good communication skills, both written and verbal.
  • Ability to work as part of a team and follow instructions.
  • ADP & PDI software experience (Plus).

Work Environment:

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Physical Demands:

  • While performing the duties of this position, the incumbent is regularly required to talk or hear.
  • The employee frequently is required to use hands, fingers, handle or feel objects, tools, and controls.
  • The employee is occasionally required to stand, walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
  • The employee must occasionally lift and/or move up to 50 pounds.
  • Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
  • The noise level in the work environment is usually moderate and in an office setting.

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