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Collections Specialist

2 months ago

Houston, Texas, United States Vital Care Infusion Services Full time
Job Summary:

We are seeking a highly skilled Collections Specialist to join our team at Vital Care Infusion Services. As a Collections Specialist, you will be responsible for collecting Home Infusion claims with accuracy, timeliness, and adherence to processes to reduce denial rates, DSO, and bad debt.

You will identify additional revenue opportunities and improve collection rates by performing revenue cycle collection duties within standard or accepted practice limits. This is a 100% remote position, and you will work independently with minimal direct supervision to effectively meet production and collection targets.

Duties and Responsibilities:
  • Review claims with outstanding balances and identify actions to collect revenues successfully.
  • Follow up with insurers and patients to collect outstanding balances in an environment that builds enduring customer and business relationships.
  • Utilize Payer Portals via the Internet for claim disposition.
  • Review documents received, including Explanations of Benefits (EOBs), Remittance advice (RAs), and other documents indicating denials or claims acceptance.
  • Identify reasons for denials, take required corrective action, and take ownership of claims through to timely, successful collection.
  • Analyze denials, identify trends, and recommend process improvement opportunities that will result in DSO reduction, superior collection rate, intervals reduced bad debt, and simplified processes responsive to specific payers' requirements.
  • Identify payor requirements for submittal of appeals for denied claims.
  • Verify insurance information with patients, order medical records, review original claim coding, compile other validating documentation required, and submit appeals in keeping with payor requirements and VCI processes.
  • Communicate effectively with franchise partners and other VCI departments regarding the status of collections. Resolve payer issues/concerns timely.
  • Document case activity, communications, and correspondence in the computer system to ensure completeness and accuracy of account activity and actions taken to resolve outstanding claims issues.
  • Schedule follow-ups in required intervals.
  • Investigate and verify benefits for pharmacy and medical third-party claims.
  • Communicate billing problems found during the collection process to avoid the same issues in the future.
  • Communicate financial obligation information with patients so that they clearly understand all costs of therapy before starting service.
  • Contribute medical billing expertise to the design of training and knowledge transfer programs, materials, policies, and procedures to improve the efficiency and effectiveness of the RCM team.
  • Assist with processing online adjudication of collection issues and nurse billing as assigned.
Required Skills and Abilities:
  • Excellent communication skills: listening, speaking, understanding, and writing English while influencing patients, caregivers, and payer representatives, answering questions, and advancing reimbursement and collection efforts.
  • Proven understanding of processes, systems, and techniques to ensure successful billing and collection working with all payer types.
  • Proven ability to identify gaps and problems from the documentation review, determine lasting solutions, make effective decisions, and take necessary corrective action.
  • Strong organizational skills with the ability to track and maintain clear, complete records of activities, cases, and related documentation.
  • Proven knowledge and skill in utilizing the MS Office suite of software and pharmacy applications.
  • Ability to complete job duties in a designated workspace outside the dedicated RCM location.
  • Disciplined work ethic with the ability to work remotely with minimum direct supervision to effectively meet production and collection targets.
Education and Experience:
  • 2-5 years of home infusion billing and/or collections experience required.
  • High School Diploma and additional specialized intake, pharmacy/medical billing, and/or collections training.
  • 2 years minimum experience in home infusion therapy is required.
  • Previous remote work environment is a plus but not required.
  • Detailed oriented with post-billing and post-payment investigative experience preferred.