Administrative Support Specialist

2 weeks ago


St Louis, Missouri, United States Mentor Community Services Full time

Mentor Community Services, a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. We believe every person has the right to live well, and everyone deserves to have a fulfilling career.

You'll join a mission-driven team and create relationships that motivate us all every day.

Office Coordinator

We are seeking an organized and detail-oriented individual to support our administrative operations. In this role, you will play a vital part in ensuring the smooth functioning of our department.

  • Administrative Support: Provide comprehensive administrative assistance to management, including scheduling appointments, coordinating travel arrangements, and handling routine correspondence.
  • Team Coordination: Assist with the coordination of work duties and responsibilities for department staff.
  • Training and Development: Ensure that all staff members receive necessary training and continuing education opportunities.
  • Contract Management: Support the preparation and maintenance of contracts and proposals.
  • Office Operations: Oversee building maintenance, office equipment management, purchasing, and space planning.
  • Event Planning: Organize and plan department meetings, training sessions, and events.
  • Human Resources Support: Assist the Human Resources department with tasks such as interviewing, hiring, orientation, performance evaluations, and employee record maintenance.
  • Financial Administration: Coordinate payroll processing, invoice management, accounts payable, and develop operational reports for the department.
  • Timekeeping: Perform timekeeper responsibilities accurately and efficiently.

Qualifications:

  • Associate's degree in a related field or equivalent experience.
  • 2-3 years of experience providing administrative support.
  • Strong attention to detail and exceptional organizational skills.
  • Ability to multitask effectively and meet deadlines.
  • Excellent communication skills for managing relationships.
  • A reliable, responsible attitude and a compassionate approach.
  • Commitment to delivering high-quality work.


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