Current jobs related to Office Operations Coordinator - Birmingham, Alabama - Tommy Nobis Center

  • Office Coordinator

    1 week ago

    Birmingham, Alabama, United States Insight Global Full time

    Job Summary:We are seeking a highly organized and detail-oriented Office Coordinator to support our corporate office in Birmingham. As a key member of our team, you will be responsible for providing administrative support to our executives and ensuring the smooth operation of our office.Key Responsibilities:Supplies and inventory management, including...

  • Medical Office Coordinator

    1 week ago

    Birmingham, Alabama, United States BW Physician Practice Full time

    Job SummaryAs a Medical Office Coordinator with BW Physician Practice, you will be responsible for managing the front office operations of our Alabama office. This includes coordinating patient check-ins, verifying insurance, and monitoring cash and payment funds. You will also be responsible for daily reconciliation of charges and payments.Responsibilities...

  • Medical Office Coordinator

    2 weeks ago

    Birmingham, Alabama, United States BW Physician Practice Full time

    Medical Office Position Overview We are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at BW Physician Practice. As a key member of our front office staff, you will be responsible for coordinating and managing all processes of the front office, ensuring seamless patient care and efficient office...

  • Medical Office Coordinator

    1 week ago

    Birmingham, Alabama, United States BW Physician Practice Full time

    Job Summary:As a Medical Office Coordinator at BW Physician Practice, you will play a vital role in ensuring the smooth operation of our front office. Your responsibilities will include checking in patients, collecting accurate demographic information, and verifying insurance coverage. You will also be responsible for coordinating daily operations, including...

  • Office Coordinator

    4 days ago

    Birmingham, Alabama, United States TherapySouth Full time

    Job OverviewTherapySouth is seeking a highly organized and detail-oriented Office Coordinator to join our dynamic team at our Springville Clinic. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our clinic.Key ResponsibilitiesProvide exceptional customer service to patients, families, and healthcare...

  • Operations Coordinator

    4 weeks ago

    Birmingham, Alabama, United States Boulo Solutions Full time

    Accounting Assistant Job DescriptionBoulo Solutions, a rapidly growing business in the Birmingham area, is expanding into multiple states and seeking an Accounting Assistant to join their team.Employment Type: Full-timeFlexibility: In-office with a family-friendly work culturePay: $40,000 - $43,000Benefits: Health (100% employee premiums paid), dental, 401K...

  • Medical Office Coordinator

    2 days ago

    Birmingham, Alabama, United States BETTER HEALTH GROUP INC Defunct Full time

    Job SummaryWe are seeking a highly skilled and dedicated Medical Office Coordinator to join our team at Better Health Group Inc. Defunct. As a key member of our healthcare operations team, you will be responsible for providing exceptional patient care and support to our geriatric patients.Key ResponsibilitiesAssist physicians in the management of healthcare...

  • Medical Office Coordinator

    1 week ago

    Birmingham, Alabama, United States solvENT Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at solvENT. In this role, you will be responsible for providing exceptional customer service to our patients and visitors, while also ensuring the smooth operation of our front office.Key Responsibilities:Greet and check in patients, answering any...

  • Medical Office Coordinator

    2 days ago

    Birmingham, Alabama, United States BW Physician Practice Full time

    As a Medical Office Coordinator with BW Physician Practice, you will play a vital role in ensuring the smooth operation of our physician office. Your responsibilities will include checking in patients, collecting accurate patient demographics, and verifying insurance. You will also be responsible for coordinating the daily operations of the office, including...

  • Medical Office Coordinator

    2 weeks ago

    Birmingham, Alabama, United States Birmingham Wellness LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Office Assistant to join our team at Birmingham Wellness LLC. As a Medical Office Assistant, you will play a critical role in ensuring the smooth day-to-day operations of our clinics. Your primary responsibilities will include providing exceptional customer service, managing...

  • Medical Office Coordinator

    2 weeks ago

    Birmingham, Alabama, United States Complete Health Full time

    Job SummaryWe are seeking a highly skilled and compassionate Medical Office Coordinator to join our team at Complete Health. As a key member of our front office team, you will be responsible for providing exceptional patient care and administrative support to our medical staff.Key ResponsibilitiesScheduling and Coordination: Schedule appointments, maintain...

  • Warehouse Operations Coordinator

    1 week ago

    Birmingham, Alabama, United States Diversified Sourcing Solutions Full time

    Job SummaryDiversified Sourcing Solutions is seeking a highly organized and detail-oriented Warehouse Operations Coordinator to join our team in the Birmingham area.Key ResponsibilitiesPick, pack, and ship marketing materials with precision and efficiency.Operate a scale with accuracy and attention to detail.Utilize Microsoft Office to manage orders and...

  • Warehouse Operations Coordinator

    4 weeks ago

    Birmingham, Alabama, United States BYD Europe Full time

    About the RoleWe are seeking a highly organized and detail-oriented Warehouse Keeper to join our dynamic team at BYD UK. The successful candidate will play a crucial role in ensuring the efficient management of warehouse operations, supporting our mission to provide innovative energy storage solutions.Main ResponsibilitiesCoordinate and manage all...

  • Office Manager

    4 days ago

    Birmingham, Alabama, United States BETTER HEALTH GROUP INC Defunct Full time

    Job Summary:The Office Manager is a critical role within our Better Health Group Inc. team, responsible for overseeing the daily operations of our healthcare clinics. This position requires a unique blend of clinical and administrative skills, with a focus on delivering exceptional patient care and ensuring seamless clinic operations.Key Responsibilities:...

  • Display Coordinator/Office Assistant

    2 weeks ago

    Birmingham, Alabama, United States Havertys Full time

    Job Title: Display Coordinator/Office AssistantAt Havertys, we are seeking a highly organized and detail-oriented Display Coordinator/Office Assistant to join our team. This role will be responsible for maintaining the showroom's display standards, processing customer sales, and providing exceptional customer service.Key Responsibilities:Maintain display...

  • Medical Office Coordinator

    2 weeks ago

    Birmingham, Alabama, United States Prestige Staffing Full time

    Medical Front Desk Job DescriptionWe are seeking a highly organized and detail-oriented Medical Front Desk professional to join our team at Prestige Staffing. As a Medical Front Desk, you will be the first point of contact for patients and families, providing exceptional customer service and ensuring a smooth and efficient experience.Responsibilities:Greet...

  • Field Operations and Training Coordinator

    1 month ago

    Birmingham, Alabama, United States Chester's Chicken Full time

    About Chester'sChester's is a leading convenience store and foodservice company with a rich history spanning over 60 years. We're known for our high-quality fried chicken and commitment to innovation, passion, and growth. As we expand rapidly, we're seeking a talented individual to join our dynamic team as a Field Operations and Training Coordinator.Job...

  • Warehouse Operations Coordinator

    2 weeks ago

    Birmingham, Alabama, United States BYD Europe Full time

    About the RoleWe are seeking a highly organized and detail-oriented Warehouse Keeper to join our dynamic team at BYD UK. The successful candidate will play a crucial role in ensuring the efficient management of warehouse operations, supporting our mission to provide innovative energy storage solutions.Main Responsibilities:Coordinate and manage all...

  • Chief Operating Officer

    4 weeks ago

    Birmingham, Alabama, United States Purple Squirrel Advisors Full time

    Chief Operating Officer - FractionalPurple Squirrel Advisors is seeking a seasoned Chief Operating Officer to partner with our Executive Management Team in driving business growth and operational excellence. As a key member of our leadership team, you will be responsible for designing and implementing strategies to promote our company culture and vision...

  • Logistics Operations Coordinator

    2 days ago

    Birmingham, Alabama, United States ITAC Solutions Full time

    ITAC Solutions has partnered with a prominent supplier of construction, safety, and industrial products to find a skilled Logistics Operations Coordinator. This role values teamwork and proactive problem-solving, ideal for those working in a family-owned company. The Logistics Operations Coordinator will oversee warehouse operations, ensuring efficiency and...

Office Operations Coordinator

2 months ago

Birmingham, Alabama, United States Tommy Nobis Center Full time

Administrative Support Specialist

Job Tracking ID : Job Location : Birmingham, AL Job Type : Full-Time/Regular

Position Overview:

The Administrative Support Specialist plays a vital role in ensuring efficient office operations and effective communication within the organization. Reporting to the Program Manager, this position is responsible for a range of administrative tasks and mailroom services. The specialist utilizes their knowledge and discretion to manage various assignments that involve multiple steps and varying sequences. This role requires selecting appropriate methods for task completion and addressing issues that cannot be resolved through standard procedures.

Key Responsibilities:

General Administrative Duties:

Manage incoming calls and visitors, directing them to the appropriate personnel or department. Maintain and update reservation calendars based on incoming data. Coordinate repair requests for office facilities and equipment, ensuring proper documentation is shared with relevant staff. Handle the distribution of incoming mail and manage outgoing mail processes in line with established protocols. Set up necessary equipment for virtual meetings and training sessions, including arranging seating and equipment as required. Perform photocopying and filing tasks in accordance with office procedures. Organize and distribute incoming faxes efficiently.

Inventory Management:

Oversee inventory control for office supplies, implementing both initial setup and ongoing management processes to ensure stock availability and accountability.

Equipment Oversight:

Act as the primary contact for troubleshooting office equipment issues, coordinating maintenance and repairs as necessary.

Mail Handling:

Manage all incoming and outgoing mail, ensuring proper sorting and distribution based on organizational needs. Handle special mail services, including registered and certified mail, ensuring secure and timely delivery. Conduct research on misaddressed mail to ensure proper delivery. Collect and meter outgoing mail to optimize postage costs. Provide document distribution services for internal policies and maintain updated distribution lists.

Reporting Duties:

Prepare and submit monthly reports detailing mail handling activities and workload data. Assist in compiling data for budget submissions and management reviews.

Required Qualifications:

High school diploma or equivalent experience. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint. Previous experience in an office or mailroom environment is preferred.

Skills and Abilities:

Strong interpersonal skills with a focus on customer service. Excellent written and verbal communication abilities. Strong organizational skills and attention to detail. Ability to work independently and collaboratively within a team.

Work Environment:

The work environment is characterized by a standard office setting, requiring the ability to perform various physical tasks and adhere to safety regulations. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

Note:

This job description is intended to provide a general overview of the position and is not exhaustive of all responsibilities and duties.