Administrative Support Specialist

1 week ago

Lemont, Illinois, United States Argonne National Laboratory Full time
Job Summary

Argonne National Laboratory is seeking a highly skilled Executive Assistant to provide administrative support to the Physical Sciences & Engineering (PSE) directorate. The successful candidate will be responsible for ensuring the smooth flow of incoming and outgoing communications, completing administrative tasks in a professional and timely manner, and addressing matters of a confidential or sensitive nature with discretion.

Key Responsibilities:

  • Provides administrative support to the directorate's Deputy Associate Laboratory Director and Deputy Operations Officer
  • Ensures the smooth flow of incoming and outgoing communications
  • Completes administrative tasks in a professional and timely manner
  • Addresses matters of a confidential or sensitive nature with discretion
  • Handles complex assignments with minimal oversight using independent judgment
  • Facilitates effective and efficient flow and processing of information and work associated with the day-to-day operations as assigned
  • Arranges and provides support at high-level meetings, conferences, and workshops
  • Interacts directly with high-level stakeholders as required

Requirements:

  • High school diploma and 8-10 years of administrative/clerical experience or equivalent
  • Knowledge of administrative support and office practices, including experience supporting senior-level executives
  • Organizational skills, initiative, ingenuity, creativity, and the ability to independently solve complex administrative problems
  • Ability to effectively set priorities and meet all deadlines with accuracy and completeness
  • Comfortable working in a dynamic, changing environment with multiple competing and shifting priorities
  • Organizational skills to schedule appointments, arrange meetings, and conferences and onsite visits
  • Ability to effectively compose, proofread, and edit correspondence
  • Ability to gather data, consider alternatives, and weigh implications and appropriateness of actions
  • Knowledge of computer software packages/systems such as Microsoft Word, Excel, PowerPoint, Outlook, database, and other software as needed by the department
  • Requires knowledge of or the ability to quickly acquire knowledge of Lab-wide systems and applications, including those related to travel, workshops, and publications
  • Oral and written communication skills and the ability to interact and collaborate with internal and external contacts at varying levels of authority to achieve established goals
  • Knowledge of document preparation for web presence, including web searching
  • Ability to demonstrate an understanding of and an ability to model Argonne's Core Values: Impact, Safety, Respect, Integrity, and Teamwork

Preferred Qualifications:

  • Prior knowledge of the Argonne organization, its policies, and procedures

Job Family: Support Administrative (SA)

Job Profile: Administrative Support 4

Worker Type: Regular

Time Type: Full time

Argonne National Laboratory is an equal employment opportunity and affirmative action employer, and in accordance with our core values of impact, safety, respect, integrity, and teamwork, we are committed to a diverse and inclusive workplace that fosters collaborative scientific discovery and innovation. In support of this commitment, we encourage minorities, women, veterans, and individuals with disabilities to apply for employment. Argonne employees, and certain guest researchers and contractors, are subject to particular restrictions related to participation in Foreign Government Sponsored or Affiliated Activities, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation in the application phase for review by Argonne's Legal Department. All Argonne offers of employment are contingent upon a background check that includes an assessment of criminal conviction history conducted on an individualized and case-by-case basis. Please be advised that Argonne positions require upon hire (or may require in the future) for the individual be to obtain a government access authorization that involves additional background check requirements. Failure to obtain or maintain such government access authorization could result in the withdrawal of a job offer or future termination of employment.

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