Financial Reporting Specialist

2 days ago

Brighton, Colorado, United States InsideHigherEd Full time
Job Title: Financial Reporting Specialist

St. John Fisher University is seeking a highly skilled Financial Reporting Specialist to join our team. As a Financial Reporting Specialist, you will play a critical role in supporting external and internal financial reporting requirements of the University. This position requires discretion and judgment and is responsible for handling a variety of confidential and time-sensitive materials.

Key Responsibilities:
  • Apply comprehensive knowledge of federal, state, and local grantor agency and regulatory compliance requirements, and University policies in order to provide regular subject matter expertise to grant Principal Investigators.
  • Stay abreast of current changes and remain current on federal and state funding agency requirements and determines applicability to proposed grant expenditures while informing the grantee and management.
  • Assist Offices of Sponsored Programs and Foundation Relations in pre-award grant support; including review of RFP, grant application, budget preparation, financial approval for grant applications, performs university-wide grant process training, and creation/maintenance of grant-related policies.
  • Host financial meetings through the grant award life cycle, collaborating with Offices of Sponsored Programs and Foundation Relations to design and continuously monitor project costing and budget tracking for complex, rule-driven grant awards to maximize utilization of the grant's monetary award.
  • Provide post-award support for all grant-related activities including gathering documents and securing necessary institutional approvals for contract execution, budget creation and expenditure monitoring in Banner, ensure compliance with grant requirements, invoice preparation, and fiscal reporting.
  • Perform real-time comprehensive data analysis and detailed evaluation of grant award expenditures in the General Ledger, Subsidiary Ledgers and other University systems to ensure 'allowability' in accordance with grantor rules.
  • Calculate and negotiate the University's indirect cost rate with the Department of Health and Human Services (DHHS).
  • Calculate complex indirect cost (IDC) allocations and record both IDC and other cost allocations to re-classify costs out of university operating funds and charge the grant award, as appropriate.
  • Actively monitor awards and sub-recipient agreements while simultaneously liaising with Offices of Sponsored Programs and Foundation Relations for compliance with grant award specifications and required documentation.
  • Calculate and prepare timely cash drawdowns from grantor agencies for cash reimbursement to university for grant awards.
  • Complete accurate and timely detailed expenditure and other financial regulatory reports as provided and required by grantor agencies for award tracking and cash reimbursement to the University.
  • Assist in maintaining the university's institutional profile for all external grant portals.
  • Closing-out grant awards with cumulative financial and compliance analysis for the entire grant award life cycle to submit accurate final reports to grantor agency.
  • Assist in creating grant-related support for annual audit, acts as liaison with the university's external auditors, providing support with regard to grant-related audit procedures, including the Schedule of Federal Expenditures.
  • Assist in maintaining spreadsheets and prepares work papers for year-end financial statement audit.
  • Prepare audit and financial grant desk reviews and schedules for internal and external purposes and provide supporting documentation for audit requirements.
  • Coordinate and record non-student invoicing and receivables, including fee for services and community funded positions.
  • Maintain contract files for fee-for-service relationships, update fee-for-service schedule, record receivable and payables, and assist in monitoring funds.
  • Provide standard and custom departmental reports, and as needed for functions including budget, payroll and benefits, accounts payable, and general ledger.
  • Prepare monthly agency fund reporting for student clubs and organizations.
  • Assist in recording weekly restricted gift fund transactions in the general ledger.
  • Prepare ad-hoc financial analyses and assist with special projects as requested by management.

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