Legal Administrative Assistant

2 days ago


Plano, Texas, United States Strasburger Full time
Job Title: Legal Administrative Assistant

We are seeking a highly skilled and organized Legal Administrative Assistant to join our team at Strasburger. The ideal candidate will have a strong background in providing administrative support to attorneys, with a focus on transactional and litigation matters.

Key Responsibilities:
  • Provide comprehensive secretarial support functions for attorneys, including creating, editing, and revising documents.
  • Facilitate the calendaring and docketing of important dates in conjunction with the docketing team.
  • Process and route incoming and outgoing mail, faxes, and electronic communications.
  • Prepare new client and matter intake forms and engagement letters, liaising with the conflicts team as needed.
  • Process and monitor expense reports, reimbursements, vendor bills, and check requests.
  • Support the billing process, including assisting attorneys with entering, proofreading, and releasing time entries.
  • Assist with managing the calendars of assigned attorneys, including coordinating meetings, making travel arrangements, and scheduling conference rooms.
  • Maintain administrative and client files in electronic and paper format, adhering to the Firm's information governance policies and procedures.
Requirements:
  • High School Diploma or equivalent required.
  • A minimum of three years of legal administrative experience required, with experience supporting transactional attorneys a plus.
  • Familiarity with and strong working knowledge of legal terminology.
  • Extensive experience in formatting and styling documents, including multi-level auto numbering and conversion/formatting documents.
  • Experience supporting multiple attorneys simultaneously.
  • Strong time management skills, including the ability to multi-task, prioritize work, and communicate workload challenges to attorneys and/or administrative manager.
  • Advanced skills in Windows, Word, Excel, Outlook, and iManage.
  • Experience with timekeeping/billing software.
  • Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm, including clients.
  • Strong interpersonal skills, including the ability to work effectively in a collaborative organization and to create consensus-based support for strategies and processes.
  • Exceptional organizational, grammar, spelling, and proofreading skills to support heavy administrative responsibilities.

The salary range for this position is $55,000.00-$68,000.00 annually, based on a full-time work schedule. Actual compensation will be influenced by various factors, including but not limited to employee qualifications, relevant experience, skill sets, training, internal equity, and market data. This position is eligible for an annual discretionary bonus. In addition, Strasburger offers employees the ability to participate in health insurance with optional HSA/FSA, short-term disability, long-term disability, dental insurance, vision care, life insurance, 401K, vacation, sick time, parking/public transportation allowance, and an employee assistance program.



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