HR Coordinator

1 day ago

MA United States Wentworth Institute of Technology Full time
Job Description

We are seeking a highly motivated and detail-oriented HR Coordinator to join the Office of Human Resources at Wentworth Institute of Technology. Reporting to the Human Resources Generalist, this cross-functional role is critical in supporting the HR administration of the full employee life cycle and will have a particular focus on supporting recruitment and talent management functions, while also ensuring accuracy and compliance with institutional policies and regulations.

Key Responsibilities:
  • Utilize Workday to manage employee profiles, job assignments, and payroll information;
  • Maintain accurate and up-to-date records of employee files and documentation (digital and paper);
  • Collaborate with the HR team to implement and communicate HR policies and procedures related to employment and payroll;
  • Monitor and provide oversight for HR e-mail account, Workday Case Management, and HR mail distribution by ensuring timely and accurate distribution of mail and electronic communications to appropriate departments or individuals;
  • Assist with offer letters, background checks, reference checks, new hire communications, tracking, compliance, entering pay data, and other personnel transactions in Workday;
  • Coordinate the offboarding process, ensuring proper documentation and updating of records in Workday;
  • Prepare and execute various personnel transactions involving employee recordkeeping, processing of new hires, I-9 processing, pay administration, and recruiting;
  • Maintain an understanding of policies, procedures, regulations, and collective bargaining agreements relevant to human resources;
  • Organize and process employee information; develop and maintain reports and queries; assure data accuracy and completeness;
  • Respond to requests for information; troubleshoot issues, follow up, and respond to employee inquiries in a timely manner;
  • Process department expense reports, invoices, budget requests, and office supplies/resources as directed;
  • Assist HR managers with employee communications (newsletters, email, targeted outreach) liaison with other members of the organization such as marketing and communications or other division managers; may prepare materials, conduct orientation sessions, and update web pages;
  • Assist with internal and external audits;
  • Perform related duties as assigned;
  • May serve on campus committees as needed.
Talent and Recruiting Operations Support:
  • Assist with coordinating programs, activities, and resources that promote employee engagement, wellness, learning, and development;
  • Coordinate job postings, assist with candidate communications, interview scheduling, and interview scheduling; support offer letter and other new hire documents;
  • Serve as HR administration liaison with the Office of the Provost and other academic operations personnel;
  • Respond to hiring manager inquiries regarding candidate applications, Workday Recruiting functionality, hiring procedures, and onboarding;
  • Assist with new hire onboarding presentations;
  • Assist with learning module tracking in Workday for new hire compliance trainings and other off-cycle offerings;
  • Assist with periodic training registration for in-person and virtual workshops;
  • Other duties as assigned.
Requirements:
  • Minimum of 1-3 years of relative work experience, preferably within a HR function/discipline (recruiting, HR operations, payroll, benefits, etc.);
  • Demonstrated experience with organizational and multitasking skills, with a high level of attention to detail;
  • Ability to handle complex, confidential, and sensitive information with discretion and integrity;
  • Strong communication and interpersonal skills, with the ability to interact effectively with students, faculty, staff, and external vendors and/or professional consultants;
  • Demonstrate the ability to own increasingly complex projects/programs with evolving priorities;
  • Proficiency in Microsoft Office programs (Word, Excel, Outlook, etc.), and remote/virtual meeting/conferencing and collaboration tools (MS Teams, Zoom, etc.).
Preferred Qualifications:
  • Bachelor's degree;
  • Prior experience in higher education strongly desired;
  • Strong preference for Workday experience;
  • Prior experience with payroll, benefits, or recruiting a plus.
Key Competencies:
  • Accuracy: Exceptional attention to detail in managing data and resolving discrepancies;
  • Problem-Solving: Ability to identify, address, and/or escalate issues promptly and effectively;
  • Customer Service: Commitment to providing excellent support to employees and addressing their concerns;
  • Adaptability: Flexibility to manage changing priorities and adapt to evolving practices and technologies.
Position Details and Work Environment:
  • This is a full-time benefits-eligible position (37.5 hours/week);
  • This position is hybrid;
  • This is a year-round position within an office environment.

Inclusive Excellence at Wentworth

Wentworth Institute of Technology is committed to diversity, equity, and inclusion in all University programs and activities. The University does not discriminate based on race, color, national origin, sex, sexual orientation, religion, disability, age, genetic information, gender identity, veteran status, or any other category protected by law. All qualified applicants will receive consideration.

To find out more about Wentworth's commitment to Diversity, Equity, and Inclusion, please visit the website

All applicants have the right to accessibility support and accommodations. To request accessibility support or accommodations, contact the Executive Director of Equity and Compliance, Catlin Wells

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