HR Coordinator

4 days ago

IL United States International Paper Full time
Job Summary

We are seeking a highly skilled HR Coordinator to support our facility in Human Resource-related areas. This is a non-exempt position that reports to the Complex General Manager with dotted line reporting to the Human Resource Business Partner.

Key Responsibilities
  • Coordinates selection processes for hourly and salaried positions, including posting with and outreach to local Workforce Development and other organizations, communication with authorized staffing agencies, sourcing, screening, and corresponding with applicants, conducting pre-employment assessments and reference checks, and maintenance of all recruiting files.
  • Coordinates orientation and onboarding activities for new hires.
  • Maintains the Affirmative Action Planning system, including maintaining annual logs for internal job postings, hires, terminations, separations, and promotions, and completion of the annual AAP.
  • Ensures the facility maintains full compliance with all aspects required of a federal contractor.
  • Makes presentations to employees and contractors regarding policies and work rules that apply to all individuals who work at our location.
  • Maintains the accuracy and security of all HR-related files in accordance with the records retention policy, including employee personnel files, medical files, and I-9's.
  • Maintains logs for disciplinary action, training, vacation, etc., and maintains the accuracy of shared files and databases.
  • Ensures timely and accurate processing of human resource-related forms, researches and furnishes employee information to authorized persons as appropriate, and handles human resource-related questions.
  • Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with SAP and the plant hourly payroll system.
  • Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
  • Completes hourly attendance tracking on a daily basis, initiates disciplinary action when needed, communicates issues, and prepares attendance reports.
  • Working knowledge of all benefits for hourly and salaried employees, assists with open enrollment meetings, serves as a resource to employees in resolving benefits-related issues and concerns, and supports processes related to FMLA, disabilities, and return to work.
  • Processes all unemployment-related claims, participates in any appeal hearings or other activities related to unemployment claims.
  • Surfaces employee concerns and improvements, recommends alternatives for resolution of problems as appropriate, acts as a liaison between the individual employee, facility managers, Region Human Resource Manager, and company or community resources in maintaining a highly engaged workforce.
  • May perform additional duties as assigned to support the Finance functions, such as accounts receivable/payable, invoicing, order entry, payroll, and related administrative duties in support of plant operations.
  • Coordinates facility functions, including employee recognition, service awards, safety, and holiday-related events.
  • Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.
Requirements
  • General administrative human resources experience.
  • College degree in Human Resources or related field highly desirable.
  • Working knowledge of federal and state employment laws.
  • A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
  • Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
  • Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
  • Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
  • Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
  • Experience with SAP strongly desired.
  • Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint, and Excel.
  • Demonstrated ability to learn new software programs or databases quickly.
  • Prior work experience in a union, multi-shift manufacturing environment preferred.
Benefits

International Paper offers a benefits package that includes health, welfare, and retirement plans, including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision, and pets.

Career Opportunities

Sales and Leadership training, promotional opportunities within a global company.

Impact

We continue to build a better future for people, the planet, and our company. IP has been a good steward of sustainable practices across communities around the world for more than 125 years.

Culture

International Paper promotes employee well-being by providing safe, caring, and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged, and have an opportunity to do their best work every day.

About Us

International Paper (NYSE: IP) is a global producer of sustainable packaging, pulp, and other fiber-based products, and one of the world's largest recyclers. Headquartered in Memphis, Tenn., we employ approximately 39,000 colleagues globally who are committed to creating what's next. We serve customers worldwide, with manufacturing operations in North America, Latin America, North Africa, and Europe. Net sales for 2023 were $18.9 billion.

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