Administrative Support Specialist 4

6 days ago


Baltimore, Maryland, United States Northrop Grumman Full time

Job Summary:

We are seeking an experienced Administrative Assistant 4 to support our Director and Leadership Team onsite in Linthicum, MD. The successful candidate will provide administrative support to the team, including calendar management, travel coordination, and preparation of presentation materials.

Key Responsibilities:

  • Provide administrative support to the Director and Leadership Team, including calendar management, travel coordination, and preparation of presentation materials.
  • Communicate with internal and external customers and management, professionally representing the company and organization.
  • Coordinate meetings and conferences, prepare presentation materials, and collect and prepare information for use in discussions and meetings.
  • Assist in maintaining collaboration electronic sites and department and programmatic folders.
  • Follow up on open actions to ensure deadlines are met, and gather, compile, and report on information relevant to supervisor's assignments.
  • Provide operational support for special projects, research and obtain information, and help plan and ensure follow-through of assigned tasks.

Requirements:

  • High school diploma or equivalent and 6+ years administrative support or related experience.
  • Experience with MS Office, efficiency with Excel and PowerPoint.
  • Experience with Concur (or similar) travel and expense reporting system.
  • Experience participating in and hosting in-person and remote video teleconference meetings (such as Zoom, Skype, MS Teams).
  • Ability to work on site at the Linthicum, MD facility.
  • Ability to meet enhanced security requirements and obtain/maintain SAP eligibility and access.
  • US Citizenship.
  • Active DoD Secret clearance or higher with a background investigation completed within the last 6 years or currently enrolled in continuous evaluation.

Preferred Qualifications:

  • Previous Northrop Grumman or aerospace/defense industry experience.
  • Experience in SCIF/SAPF environments.
  • Proficiency with maintaining collaborative electronics sites and experience with SharePoint web page development and management.
  • Experience with proofreading and correcting documents for grammatical errors.
  • Demonstrated ability to manage multiple administrative projects and initiatives.

Salary Range: $60,900 - $101,500



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