Senior Administrative Coordinator

1 week ago

Foxborough, United States Kennedy-Donovan Center Full time
Position Overview

Are you seeking a role where your contributions can truly make a difference?

At Kennedy-Donovan Center, we are dedicated to empowering individuals and families to achieve their fullest potential, fostering an environment where everyone can thrive.

About the Executive Assistant Position:

The Executive Assistant plays a crucial role in supporting the Senior Leadership Team by facilitating the execution of company objectives and strategies. This role is essential for managing the daily operations that allow senior leaders to concentrate on strategic decision-making and high-level initiatives.

This is a full-time, exempt position.

Key Responsibilities:

  • Provide comprehensive administrative support and manage the scheduling for the Senior Leadership Team.
  • Participate in Senior Team meetings, documenting minutes and tracking action items.
  • Organize and prepare for Board and Committee meetings, including drafting agendas, compiling meeting materials, and coordinating logistics.
  • Maintain and manage relevant documentation, ensuring proper organization and labeling.
  • Draft, review, and disseminate communications on behalf of the Senior Leadership Team.
  • Assist with special projects, including audits, surveys, and reviews as needed.
  • Handle phone communications, relaying messages and information to the Senior Leadership Team.
  • Maintain various records and documents, including expense reports and event registrations.
  • Research and route correspondence for the Senior Leadership Team; draft letters and documents; gather and analyze information.
  • Develop and implement filing and retrieval systems, recording meeting discussions effectively.
Qualifications:

We are looking for candidates who possess:

  • A Bachelor’s Degree is preferred.
  • Experience in office administration is preferred.
  • Strong written and verbal communication skills.
  • Effective time-management abilities.
  • Attention to detail and exceptional organizational skills.
  • Proactive initiative and the ability to multitask.
  • Familiarity with commonly used software, particularly Microsoft Office.
  • Excellent interpersonal skills.
Physical Requirements:

The physical demands for this position include:

  • Ability to sit for extended periods.
  • Moderate travel may be required.
  • Frequent use of phone and computer.
  • Ability to lift up to 15 pounds occasionally.

Kennedy-Donovan Center values diversity and is committed to fostering an inclusive culture that promotes dialogue, innovation, and collaboration. All qualified applicants will be considered for employment without regard to race, ethnicity, age, religion, national origin, sex, sexual orientation, gender identity, veteran status, disability status, neurodiversity, or any other protected characteristic.

Your unique background contributes to our collective excellence.

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