Pre-Award Grant Coordinator

7 days ago

Minneapolis, Minnesota, United States University of Minnesota Full time
Job Summary

We are seeking a highly skilled and experienced Pre-Award Grant Coordinator to join our team at the University of Minnesota. The successful candidate will be responsible for managing the pre-award process for faculty-sponsored research projects and programmatic initiatives in the Department of Computer Science & Engineering (CS&E).

Key Responsibilities
  • Grant Proposal Preparation and Submission
    • Manage and oversee all CS&E proposals, providing guidance, interpretation, and advisement during the pre-award and award initiation processes for federal, state, non-profit, corporate, and internal funding opportunities.
    • Review sponsor guidelines, policies, and procedures to ensure compliance and provide expert advice to faculty.
    • Communicate with funding agencies to clarify policies, procedures, and interpretations of application instructions.
    • Assist in proposal budget development, ensuring compliance with sponsor and University financial policies.
    • Coordinate subaward proposals with other institutions and submit subaward initiation documents to the Sponsored Projects Office (SPA).
    • Prepare, submit, and track proposals using in-depth knowledge of sponsor submission systems.
    • Track proposal status and communicate with faculty, maintaining internal department records of pending and active awards.
  • Pre-Award Process Management
    • Maintain and update department records for tracking faculty proposal information.
    • Regularly review and interpret updated regulations, guidelines, and procedures to ensure continuous adherence to proposal terms.
    • Prepare and/or review requests to sponsors and work with SPA to ensure requests are submitted and results are communicated.
    • Review faculty effort obligations and provide effort and award information to accounting staff for initial setup purposes.
    • Assist PIs with progress reports and additional documentation requested by sponsors.
    • Assist accountants in monitoring projects to ensure subaward setups, incremental funding, or continuation awards are received and processed.
  • Research Development
    • Perform strategic analysis of pre-award activities in the department and provide reporting on annual research proposal activity.
    • Provide regular updates to faculty on upcoming proposal deadlines, opportunities, and important changes to funding agency policies and submission details.
    • Develop and maintain proposal development resources, such as databases, job guides, sample proposals, and document lists.
    • Promote proposal readiness among faculty, particularly junior faculty.
Requirements
  • Bachelor's degree and at least two years of job-related experience or a combination of related education and work experience to equal at least six years.
  • At least one year of experience with pre-award preparation in a higher education setting.
  • High level of attention to detail and ability to handle multiple tasks with overlapping deadlines.
  • Demonstrated experience in tracking short and long-term tasks, including proactive follow-up communication.
  • Experience delivering high-level customer service, including proactive communication and the ability to troubleshoot and resolve issues.
  • Experience with budget development.
  • Experience working with faculty on proposal submissions from a variety of funding sources.
  • Familiarity with the University of Minnesota proposal submission system (MN-GEMS), eResearch support systems, and other financial and human resources University of Minnesota systems.

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