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Grants and Program Operations Specialist

2 months ago

Minneapolis, Minnesota, United States McKnight Foundation Full time
Job OverviewPosition Purpose

The Grants and Program Operations Specialist plays a crucial role within the Foundation's team, focusing on enhancing grantmaking processes and operational efficiency. This position is essential for ensuring that our initiatives align with the Foundation's commitment to diversity, equity, and inclusion while managing grant operations and budgetary responsibilities.

Key Responsibilities

Grantmaking Process Management

  • Oversee the grantmaking lifecycle for designated programs, ensuring compliance with organizational values and regulatory standards.
  • Provide support to foundation staff and grantees by addressing inquiries regarding pre-grant requirements and guiding them through the grantmaking process.
  • Evaluate incoming grant requests, ensuring accurate integration of application data into the grant management system.
  • Conduct preliminary due diligence and advise program staff or grantees on compliance protocols.
  • Facilitate grant proposal meetings and prepare necessary documentation for program team evaluations.
  • Ensure completeness of application materials and maintain communication with applicants as needed.
  • Collaborate with reviewers to finalize the grant assessment process, ensuring accuracy and thorough financial evaluations.
  • Assist in developing learning plans for grantees in collaboration with program staff.
  • Compile grant information for quarterly board presentations.
  • Process grant approvals, agreements, and payment documentation.
  • Manage the reporting process for grantees, reviewing submissions and coordinating with the program team on follow-up actions.

Budget Management

  • Ensure adherence to the annual grantmaking budget and effective cash flow management.
  • Develop systems for tracking grant payments throughout the fiscal year.
  • Prepare and authorize documentation for regular grant disbursements.
  • Maintain ongoing communication with program teams regarding budget status and projections.

Collaboration and Support

  • Provide expertise on grantmaking processes and equitable practices to enhance operational efficiency.
  • Identify training needs among staff regarding funding procedures and facilitate necessary training sessions.
  • Work with the Grants and Program Operations team to enhance data collection and utilization.
  • Prioritize grantee needs and respond promptly to inquiries throughout the grantmaking process.
  • Explore innovative approaches to grantmaking, including equity-centered practices and adaptive strategies.
  • Coordinate with the communications team to ensure accurate public-facing information regarding grantmaking initiatives.

Participation in Organizational Activities

  • Engage actively in staff meetings, retreats, and professional development opportunities.
  • Contribute to cross-functional teams as required.
Required Competencies

Foundation-wide Competencies

  • Collaboration, Effective Communication, Complexity Management, Networking, Resilience, Results Orientation, Strategic Thinking, Trust Building

Grants and Program Operations Competencies

  • Customer Orientation, Decision-Making Quality, Process Optimization, Accountability, Effective Communication, Organizational Insight, Adaptive Learning
Qualifications

  • Bachelor's degree with a minimum of three years of experience in project management, database management, or compliance procedures, or equivalent experience.
  • Experience in a foundation, non-profit, or governmental context is preferred.
  • Professional experience in grants management is highly valued.
Knowledge, Skills, and Abilities

  • Strong attention to detail and ability to manage complex tasks efficiently.
  • Collaborative approach to working across different organizational functions.
  • Continuous learning mindset regarding data systems.
  • Effective interpersonal and group communication skills.
  • Ability to navigate and resolve differences constructively.
  • Organizational skills to prioritize and manage workload effectively.
  • Flexibility to adapt to changing priorities and deadlines.
  • Proficiency in preparing and editing written documents.
  • Ability to work independently with minimal supervision.
  • Familiarity with Microsoft 365 or similar software applications.
  • Commitment to the Foundation's mission of fostering a just and thriving future for all.
  • Awareness of cultural competency and commitment to advancing equity and inclusion.
Working Conditions

  • Office-based work environment with hybrid options available.
  • Regular use of office equipment, including computers and phones.
  • Occasional travel may be required for meetings or events.
Compensation and Benefits

This is a full-time, exempt position with a competitive salary and a comprehensive benefits package, including generous time off and professional development opportunities.

Equal Opportunity Employer

The McKnight Foundation values diversity and encourages candidates from all backgrounds to apply. The organization is committed to embedding equity in its policies and practices.

Application Process

Interested candidates should submit a resume and a cover letter detailing their interest and relevant experience.

The above description provides a general overview of the position and is not exhaustive of all duties and qualifications.