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Office Operations Manager
2 months ago
Job Title: Office Operations Manager
Job Summary:
Bubble Beauty Inc is seeking a highly organized and results-driven Office Operations Manager to optimize our office operations for maximum efficiency. As the Office Operations Manager, you will play a pivotal role in implementing strategic initiatives to streamline office processes and enhance overall efficiency.
Key Responsibilities:
- Operational Optimization:
- Develop and enforce policies to ensure compliance with industry standards and company expectations.
- Collaborate with HR & EPA on in-office company initiatives and events.
- Assist in budget planning for office-related expenses.
- Monitor and control office-related expenditures to stay within budget.
- Exercise a no-nonsense approach to resource allocation, keeping a keen eye on budgetary constraints.
- Monitor and control office operating expenses with a firm commitment to financial responsibility.
- Administrative Tasks:
- Manage and organize office operations and procedures.
- Handle incoming correspondence and coordinate meetings, appointments, and events.
- Maintain office supplies inventory and reorder as necessary.
- Assist in the preparation and editing of documents and reports.
- Team Coordination:
- Act as a central point of contact for team members.
- Keep track of team members' schedules, deadlines, and deliverables.
- Assist in onboarding new team members.
- Facilitate effective communication within the team.
- Facility Management:
- Ensure the office is well-maintained and fully operational.
- Coordinate with external vendors for office services and maintenance.
- Address and resolve any facility-related issues promptly.
- Travel Coordination:
- Book flights, accommodations, and transportation for team members.
- Research and negotiate with travel vendors to ensure cost-effective solutions.
- Develop and maintain a travel policy to streamline the booking process.
- Performance Oversight and Policy Enforcement:
- Conduct regular check-ins to evaluate project timelines and team productivity.
- Implement corrective actions when necessary to ensure optimal performance and results.
- Act as a firm enforcer of company policies, addressing violations assertively and consistently.
- Collaborate with HR to maintain a culture of accountability and performance excellence.
Requirements:
- Proven experience as an Office Operations Manager or in a similar role.
- Strong organizational and project management skills.
- Excellent communication and interpersonal abilities.
- Familiarity with office management software and tools.
- Ability to take a decisive and assertive approach to enforcing policies.
Location: This position is based in our New York City office, 4 days a week in the office.
