Office & Showroom Operations Manager
4 days ago
HealthyBaby is a pioneering platform for health and well-being, dedicated to protecting and enriching the full potential of every child. Our mission is to create a better future for our children, and we're seeking a highly organized and detail-oriented Office & Showroom Manager to join our team.
The RoleWe're looking for a skilled Office & Showroom Manager to oversee the administrative operations of our two locations. The ideal candidate will have excellent communication and interpersonal skills, be adept at multitasking, and be able to prioritize tasks effectively.
Key Responsibilities- Manage daily office operations and maintenance at our two locations, including scheduling, coordinating meetings, and maintaining office supplies.
- Greet visitors, answer incoming calls, and direct inquiries to the appropriate departments.
- Manage and maintain office facilities, equipment, and supplies.
- Handle incoming and outgoing mail and packages, ensuring timely distribution.
- Assist with the onboarding process of new employees, including preparing paperwork and coordinating orientations.
- Maintain and update employee records, including attendance, leave requests, and timesheets.
- Personalize and hand pack influencer and VIP orders and coordinate shipping from our showroom.
- Coordinate travel arrangements and accommodations for staff members as required.
- Manage and maintain office budgets, expense reports, and financial records.
- Assist with the preparation of reports, presentations, and other documents as needed.
- Collaborate with department heads to ensure effective communication and coordination across the organization.
- Implement and maintain office policies and procedures, ensuring compliance with company guidelines.
- Serve as a point of contact for vendors, contractors, and other external parties, managing relationships and negotiating contracts as necessary.
- Handle confidential and sensitive information with integrity and discretion.
- Bachelor's degree
- Proven experience as an office manager or in a similar administrative role.
- Strong organizational and time management skills with the ability to multitask and prioritize effectively.
- Excellent verbal and written communication skills.
- Proficient in using office software, including word processing, spreadsheets, and presentation tools.
- Attention to detail and a high level of accuracy in work.
- Ability to work independently as well as collaboratively within a team.
- Exceptional interpersonal skills with the ability to build positive relationships with employees at all levels.
- Problem-solving and decision-making abilities.
- Knowledge of office management systems and procedures.
- Familiarity with HR functions and basic accounting principles.
This is not a remote position. HealthyBaby is an equal opportunity employer and we are passionate about creating an inclusive workplace that promotes and values diversity. We believe in creating an environment where everyone, from any background, can do their best work.
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