Scheduling Coordinator

3 days ago


Saint Paul, Minnesota, United States BRAVAS, Beautiful Places. Smart Spaces. Full time
Job OverviewAt Bravas, Beautiful Places. Smart Spaces., we're seeking a skilled Scheduling Coordinator to join our team. This role is responsible for allocating our deployable resources, ensuring seamless communication with project managers, and maintaining accurate records of completed work.

Key Responsibilities
  • Provide sales and project management teams with available dates for requested resources
  • Update work orders and job software to ensure all parties are informed about dispatch details
  • Verify expected arrival times with warehouse and purchasing managers
  • Manage all communications regarding upcoming appointments, including delays and late arrivals
  • Obtain gate codes and site access requirements and communicate to deployed teams
  • Prioritize resources to meet customer needs while aligning with company values
  • Inform all parties of delays, cancellations, and scheduling restrictions
  • Participate in departmental meetings as required
  • Coordinate with project managers during project completion to ensure accuracy of forecasted labor allocations and modify schedules as needed
  • Read daily notes, disseminate reported information, and coordinate required action items
  • Schedule effectively considering hours sold, drive time, and expected technician efficiency
  • Assist and direct project managers and administration regarding Job Progress Invoicing (JPI)
  • Deal with high-profile clients and their personnel
  • Provide training or communication to disseminate pertinent information as required
  • Fiscal responsibility for all assets assigned and property within SM's care
  • Customer service, including working with high-profile and high-demand customers
  • Guardianship and preservation of client confidentiality and network/home security
  • Adherence to state and federal laws, including traffic laws
Requirements
  • Maintain multiple schedules and records
  • Ability to organize large projects with several hundred pieces
  • Communicate effectively in a high-intensity and rapidly changing environment
  • Flexibility to meet customer demands outside of normal working hours
  • May require standing or stooping for extended periods
  • Valid driver's license, clean driving record, and clear criminal record required

*A job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

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