Litigation Secretary

4 days ago

Sacramento, California, United States AGG Legal Staffing Full time
Job Title: Litigation Secretary

We are seeking a highly skilled and experienced Litigation Secretary to join our team at AGG Legal Staffing. As a key member of our Litigation Practice Group, you will play a critical role in supporting our attorneys in a fast-paced and dynamic environment.

Key Responsibilities:
  • Maintain attorney calendars by scheduling conferences, teleconferences, depositions, and travel, ensuring accurate recording and monitoring of court appearance dates, pleadings, and filing requirements.
  • Produce high-quality legal information by formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, coordinating case preparation and ensuring timely completion of high-priority items.
  • Prepare and organize documents and binders for state and federal court filings, discovery, arbitration, appeal, labor commissioner, mediation, and hearings.
  • Read, sort, save, and date incoming mail, ensuring timely processing and delivery of outgoing mail according to office procedures.
  • Draft letters, shells, and format documents, collect and analyze information, schedule couriers, court reporters, expert witnesses, and other special functions, coordinate preparation of charts, graphs, and other courtroom visuals, and prepare expense reports.
  • Complete and submit conflict check forms, screening forms, and new matter request forms.
  • Maintain all client and general files, both hard paper and electronic.
  • Provide exceptional client service to guests and clients, whether in person or on the telephone.
  • Maintain good public relations and diplomacy with clients while observing confidentiality of attorney-client relationships.
  • Input time entry, review, and edit bills as requested.
  • Maintain attorney MCLE hours, courses, and fees yearly.
  • Perform additional duties as assigned, including assisting other secretaries as needed.
Requirements and Expectations:
  • 7+ years of experience as a legal secretary with extensive knowledge of civil litigation and state and federal filing requirements.
  • Advanced working knowledge of Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint).
  • Experience with document management programs.
  • Solid drafting and proofreading skills.
  • Self-motivated, able to work independently, and anticipate attorney needs.
  • Strong knowledge of court procedures, e-filing, Pacer, CM/ECF, and EEOC Portal.
  • Ability to multi-task and meet deadlines.
  • Strong analytical and problem-solving skills.
  • Attention to detail and high level of accuracy.
  • Stress and time management skills.
  • Flexibility in managing multiple projects and assignments.
  • Strong client focus.

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