Development Coordinator

2 weeks ago

Beaumont, Texas, United States Lamar University Full time
About This Role:

The Development Coordinator will play a key role in supporting the University Advancement Department. This individual must possess strong communication and project management skills, with a keen attention to detail. They should be flexible and willing to take on various job assignments, including the ability to sit for extended periods. Additionally, they must be willing to cross-train and work independently once they are sufficiently oriented to their responsibilities.

Key Responsibilities:
  • Manage office supply/equipment inventory, including purchases, with approval of the Director.
  • Manage Foundation correspondence, including properly recording in Millennium data base, which serves as the primary records and filing system.
  • Collaborate with the Director to manage Board portal software for content and user activity.
  • Manage communication with trustees for Board portal access questions.
  • Assist Director in coordinating Foundation Board meetings, including Board portal material, room set-up and breakdown, reserving space and technology/media support.
  • Manage and coordinate with appropriate Foundation staff compliance with Retention & Destruction Policy.
  • Under the supervision of the Foundation Director and coordinating with Major Gifts Officers, prepare governing agreement drafts and final documents for all funds, endowments, and planned gifts.
  • Prepare, coordinate, and manage governing agreements for signature, manage governing agreement distribution to appropriate Lamar University divisions, faculty, and staff.
  • Work follow-up to ensure proper set-up in Millennium.
  • Research and Inquiry Assistance by assisting the Foundation Director with researching donor and University inquiries concerning gifts and governing agreements.
  • Request to Pay (RTP) Package Management: Receive and manage incoming RTP packages, ensuring compliance with Foundation and University policies and procedures.
  • Record all RTP disbursement checks and manage their delivery via USPS, overnight, pickup, and hand delivery to the Lamar University Cashier's Office.
  • Manage Xtender online scanning and file management of completed RTP packages.
  • Coordinates and oversees ongoing scholarship criteria review ensuring compliance with governing agreement by Lamar University Office of Scholarships and Financial Aid.
  • Manage daily deposit of gift checks via remote deposit under the Supervision of the Staff Accountant.
  • Cross-train in gift processing and RTP coding with Staff Accountant and working with the Foundation Director on additional projects as assigned.
Requirements:
  • Bachelor's Degree.
  • 5 years of experience in an office environment.
  • Excellent organizational and time-management skills as well as a strong written and verbal communication and interpersonal skills.
  • Software proficiency in Microsoft Office, Excel, Word, etc.
About Lamar University:

Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals.

Benefits:
  • Health, dental & vision insurance.
  • Life insurance.
  • State of Texas Retirement plans.
  • Tuition covered at 100% for employees, spouses and/or eligible dependents.
  • Paid time off – vacation, sick, and holidays.

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