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Litigation Administrative Assistant

2 months ago

Fort Lauderdale, Florida, United States La Cava Jacobson & Goodis Full time

La Cava Jacobson & Goodis, a highly regarded Florida Defense Firm, specializes in litigation and appeals across all Florida state and federal courts. With a robust team of over 50 attorneys distributed across 7 offices, we are dedicated to serving clients throughout the State of Florida. Our attorneys are devoted to delivering outstanding legal services, equipped with the experience, resources, credentials, and credibility necessary to help clients achieve their objectives.

We are currently in search of a Legal Support Specialist with a minimum of 3 years of prior experience in Insurance Defense, particularly in the realms of medical malpractice and healthcare defense.

Key Responsibilities

  • Manage attorneys' schedules, ensuring that all deadlines and appointments are accurately recorded and adhered to. This includes organizing depositions, meetings, inspections, hearings, and maintaining the appointment calendars for the assigned team of attorneys.
  • Assist attorneys in the preparation, proofreading, redaction, and editing of various legal documents and contracts, ensuring accuracy in spelling, grammar, punctuation, format, and content.
  • Oversee billing processes for assigned attorneys, including time entry, pre-bills, and invoicing, while ensuring adherence to client billing guidelines.
  • Process incoming invoices from vendors, experts, and other third parties for services rendered on behalf of our clients.
  • Submit New Case Assignments, conduct Conflict Checks, and manage updates related to matters. Prepare and submit files for closure.
  • Respond to telephone inquiries and routine questions from clients and team members, directing calls to the appropriate staff as necessary.
  • Assist in organizing client materials and attorney work products efficiently.
  • Handle court filings and submissions through the Florida E-Filing Portal, E-Courtesy, E-Service, JAWS, CM/ECF, and manage submissions to opposing counsel.
  • Utilize Case Glide, Acuity, Legal Tracker, and other litigation management systems to keep clients updated.
  • Demonstrate proficiency in all necessary Firm software and tools.
  • Perform administrative tasks such as managing client files, general correspondence, expense reports, CLE tracking, and check requests.

Required Skills & Attributes

  • Attendance & Punctuality: Consistently present and on time; ensure coverage of responsibilities during absences.
  • Communication: Exhibit excellent verbal and written communication skills.
  • Customer Service: Respond promptly to requests from attorneys and clients; fulfill commitments.
  • Dependability: Follow instructions and complete tasks punctually; work independently as needed.
  • Professionalism: Interact with others in a respectful manner; maintain composure under pressure.
  • Teamwork: Foster a positive team environment and support collective success.
  • Technical Skills: Basic proficiency in PC usage; ability to operate phone systems, copiers, scanners, faxes, and printers.

Minimum Qualifications

  • High school diploma from an accredited institution.
  • Three to five years of relevant experience required.