Administrative Reception Specialist
1 week ago
The Receptionist/Administrative Coordinator at First Class Air Support LLC is the initial point of contact for our organization, tasked with fostering a welcoming atmosphere for clients, visitors, and staff. This position demands exceptional typing skills, interpersonal abilities, and effective communication. The ideal candidate will possess strong listening skills, a professional demeanor, and the capacity to maintain a positive and engaging personality while managing multiple tasks efficiently. As the representative of our organization, the Receptionist is expected to uphold a professional image at all times.
Key Responsibilities
- Manage and direct incoming phone calls
- Retrieve voicemail messages and relay them to the appropriate team members
- Assess the purpose of incoming calls and direct them to the relevant personnel or department
- Take messages or redirect calls to voicemail when necessary
- Welcome and greet visitors with a courteous and professional attitude
- Provide information about the organization, including directions and general inquiries
- Oversee visitor access and issue passes as needed
- Participate in meetings, document minutes, and transcribe them accurately
- Receive, categorize, and distribute mail, as well as manage publications
- Order, receive, and maintain inventory of office supplies
- Draft and print memos, correspondence, reports, and other documents as required
- Engage with clients, visitors, staff, and the public
- Ensure adequate supplies are maintained
- Execute additional tasks as assigned by management, with a focus on detail to ensure seamless office operations
Qualifications
- High School Diploma or G.E.D. required
- Proficient in Microsoft Office Suite and Excel
- Experienced in the use and upkeep of office equipment
- Strong organizational and office management capabilities
- Effective record-keeping skills
- Excellent listening and verbal communication skills
- Professional appearance and demeanor
- Ability to multitask effectively and manage interactions both in person and over the phone
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