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Hybrid Administrative Coordinator
2 months ago
Location: Hybrid role in New York, NY (2-3 days per week in the office, subject to change based on operational needs)
Contract Duration: 4+ months
Compensation: $29.00-$31.00 per hour
Eligibility Requirements: Must be a US Citizen, Green Card Holder, or authorized to work in the United States.
Key Responsibilities
Administrative Functions:
- Manage incoming calls and direct them appropriately or assist callers with their inquiries.
- Welcome visitors and ensure their comfort during their stay.
- Oversee conference room bookings, ensuring rooms are prepared with necessary refreshments and meals as requested.
- Handle reservations for visitor workspaces, ensuring all equipment is ready for use.
- Administer the issuance and collection of temporary ID badges.
- Assist with mail sorting and distribution, as well as package receipt.
- Conduct bank deposits as required.
- Support the Office Operations team with various tasks, including assisting with equipment or ID badge orders in collaboration with the onboarding team.
- Monitor and manage the team mailbox, ensuring timely responses to all requests, either independently or through teamwork.
Facilities Coordination:
- Foster relationships with external vendors, including postal services and courier companies.
- Sort and distribute mail using methods such as scanning and emailing or delivering to colleagues' desks. Occasionally, take certified mail to the post office and assist with FedEx shipments.
- Ensure cleanliness of desks for departing colleagues and prepare workspaces for new hires.
- Order and maintain office and pantry supplies, ensuring print rooms are stocked as needed.
- Collaborate with the day matron and onsite facilities staff regarding maintenance and repair issues.
- Report, track, and manage repair requests for the office, ensuring a well-maintained work environment.
- Monitor the team mailbox for facility or supply requests.
Qualifications
- Minimum of 4 years of experience in administrative support roles.
- Proficient in the principles and practices of providing administrative assistance.
- Skilled in managing a variety of operational support activities for managers.
- Experience in answering phones and assisting visitors effectively.
- Ability to prepare, transcribe, compose, and edit various documents, including correspondence and meeting minutes.
- Competent in scheduling and coordinating meetings, events, and appointments.
- Capable of preparing reports and conducting basic data analysis.
- Proficient in organizing and maintaining files, databases, and records.
- Familiar with standard office equipment and software applications.
- Ability to adapt to modern office management techniques and methods.
- Strong organizational skills to manage multiple tasks and changing priorities in a fast-paced environment.
- Excellent communication skills, both verbal and written.
- Proven ability to work collaboratively within a team.
- Commitment to providing high-quality customer service and building effective working relationships.
About INSPYR Solutions
At INSPYR Solutions, we prioritize technology and uphold a commitment to quality. As a national leader in delivering flexible technology and talent solutions, we align our industry expertise with our clients' business objectives and cultural needs. Our tailored solutions encompass a wide range of professional services, projects, and talent solutions. We strive for excellence and focus on the human aspect of our business, working seamlessly with our talent and clients to match the right solutions to the right opportunities. Learn more about us at our website.
INSPYR Solutions is an Equal Employment Opportunity employer, providing equal opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We comply with all applicable federal, state, and local laws governing nondiscrimination in employment.
