Senior Administrative Assistant, Office of the Vice President

1 day ago

New Haven, Connecticut, United States Yale University Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team in the Office of the Vice President for Alumni Affairs & Development at Yale University. The successful candidate will provide comprehensive administrative support to the Vice President, Associate Vice President, and other members of the team.

Key Responsibilities
  • Provide high-level scheduling support, including complex planning and follow-through, proactive thinking, and attention to detail.
  • Make detailed travel arrangements, often involving complicated itineraries and requiring follow-through.
  • Prepare complex expense reports, check deposits, and other financial transactions.
  • Compose substantive correspondence and written material, including research and assembly of related materials.
  • Update prospect and donor information in the alumni/donor database and assist with database reporting needs.
  • Organize meeting logistics and materials, including administrative and equipment needs.
  • Receive, review, and make decisions on referrals of paper and electronic mail, including correspondence and other materials.
  • Provide high-level administrative and logistical support for various projects, programs, and events.
Requirements
  • Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.
  • Exceptional interpersonal skills, proven ability to work collegially and effectively with people from all levels of the organization.
  • Demonstrated ability to take initiative, multi-task, and manage a wide variety of complex tasks in a time-constrained environment.
  • Excellent oral and written communication skills, including editing and proofreading skills.
  • Exceptional computer skills, including knowledge of Microsoft products and databases.
Preferred Qualifications
  • Proven experience in a university/higher education setting.
Working Conditions

This is a full-time position that requires occasional weekend and evening hours. The successful candidate will be required to undergo a background check and may be subject to a COVID-19 vaccine requirement.

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